Office Administration Manager

4 weeks ago

mumbai, India Archetype Full time

We are Archetype

Setting the standard for the next generation of global agencies, Archetype partners with category creators and industry leaders to build the world’s most magnetic brands. We are 650 curious and creative individuals in 21 offices around the world that work together knowing that our clients’ success is our success.


Our standards are high, and we work with the best. We encourage curiosity. We celebrate ambition. We value kindness above all else. We are self-motivated storytellers who are unafraid to break new ground with strategic, creative campaigns.


Archetype is committed to setting a standard for other agencies by fostering a diverse, equitable and inclusive workplace. This starts with our employees and carries into our culture and our work. We know that different ideas, backgrounds, and perspectives mean we do the best work and in turn inclusion helps our employees go out in the world to make a difference.



About You

We are seeking a seasoned and dynamic Office Experience Manager to oversee the administrative functions for our office. The ideal candidate will have a proven track record of successfully managing office spaces, budgets, and fostering strong vendor relationships. The candidate should be adept at team management, possess strong organisational skills, and have a deep understanding of administrative operations.




What You Offer

  • Operations Management

Travel Support:

  • Organise and optimise company-wide travel arrangements.
  • Research and implement cost-saving strategies for travel.
  • Maintain detailed records and reports on travel expenses.

IT Asset Management:

  • Manage the lifecycle of IT assets from procurement to maintenance, i.e purchasing, renting, and repair of IT assets.
  • Rationalise asset policies and expenditures through pivotal partnerships.
  • Ensure IT infrastructure aligns with organisational needs and security policies.

Office Management:

  • Ensure consistent availability of office supplies.
  • Ensure the office building is safe, clean, and well-maintained.
  • Supervise office and third-party delivery, ensuring efficient task completion and conducting daily briefings.
  • Maintain high standards of cleanliness, grooming, and hygiene among office help.
  • Coordinate regular maintenance and emergency repairs.
  • Oversee the reception and proper attendance to office guests and events.

Utility & Rental Oversight:

  • Monitor electricity usage to prevent wastage. Seek cost optimizations for rentals.
  • Maintain accurate records of rental costs.

Internal Inventory Management:

  • Ensure uninterrupted supply of office essentials and manage utility consumption.
  • Ensure accurate records and efficient use of internal and external storage.
  • Monitor and optimise expenses related to office supplies and utilities.

Vendor Partnerships:

  • Establish corporate contracts with vendors within budget.
  • Sign and renew agreements with vendors for office supplies, procuring in bulk for better pricing, and maintain accurate records of these agreements.
  • Manage vendor contracts for rentals and other utilities.

Reporting and Documentation:

  • Develop and maintain reports on administrative functions, highlighting insights and trends.
  • Ensure meticulous record-keeping for compliance and operational continuity.
  • Regularly maintain the admin cost dashboard and provide data and reports to management on cost efficiency and optimization.
  • Analyse reports to inform decision-making and administrative strategy.




Why Choose Archetype

  • Work with colleagues from 21 offices worldwide
  • Access ongoing learning and development
  • Join a team that values curiosity, ambition, and kindness
  • A robust well being plan that includes health insurance coverage and employee assistance program
  • Leave entitlement under various heads, up to 32 days /year.
  • 2 duvet days/year (unscheduled absence when you just want play or sleep all day)
  • Highly competitive salary

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