Document Controller

Job Title: Document Controller

Location: Dholera, Gujarat

Department: Facilities

About the Business

Tata Electronics Pvt. Ltd. is a prominent global player in the electronics manufacturing industry, with fast-emerging capabilities in Electronics Manufacturing Services, Semiconductor Assembly & Test, Semiconductor Foundry, and Design Services. Established in 2020 as a greenfield venture of the Tata Group, the company aims to serve global customers through integrated offerings across a trusted electronics and semiconductor value chain. With a rapidly growing workforce, the company currently employs over 65,000 people and has significant operations in Gujarat, Assam, Tamil Nadu, and Karnataka, India. Tata Electronics is committed to creating a socioeconomic footprint by employing many women in its workforce and actively supporting local communities through initiatives in environment, education, healthcare, sports and livelihood.

Position Overview

We are seeking an experienced Document Controller with a strong background in the semiconductor industry, specifically in greenfield factory setup prior to construction start. The ideal candidate will be responsible for establishing project standards and managing the document control system to ensure compliance, accuracy, and timely distribution of all project documentation during the construction and execution phases.

Key Responsibilities

Document Control System Setup

• Develop and implement a robust document control framework aligned with semiconductor industry standards and project requirements.
• Configure and manage Electronic Document Management Systems (EDMS) such as EIDA, Aconex, Procore, or similar platforms.
• Manage, control, and maintain all project documentation (engineering drawings, specifications, contracts RFIs, submittals, permits, etc.)
• Define document numbering, naming conventions, workflows, and metadata standard and ensuring the required standards are implemented and adhered too.

Pre-Construction Documentation Management

• Control and track all design deliverables, specifications, vendor documents, and regulatory submissions.
• Ensure timely receipt, review, and distribution of engineering drawings, process flow diagrams, and cleanroom specifications.
• Maintain accurate records of revisions and approvals for all controlled documents.

Compliance & Quality Assurance

• Ensure adherence to ISO standards, semiconductor industry best practices, and local regulatory requirements.
• Conduct regular audits of document control processes and provide corrective actions where necessary.

Stakeholder Coordination

• Act as the primary point of contact for document-related queries between engineering, procurement, construction, and external vendors.
• Liaise with stakeholders and vendors to track document submissions and approvals
• Support project teams in document retrieval, submission, and version control.

Reporting & Metrics

• Generate systematic reports on document status, outstanding actions, and compliance metrics.
• Monitor KPIs related to document turnaround times and accuracy.

Qualifications & Experience

• Education: Bachelor's degree in engineering, Project Management, Business Administration, Information Management, or related field.
• Experience: Minimum 5+ years in semiconductor or high-tech manufacturing projects, with at least 3 years in Document Control.
• Proven experience in greenfield factory setup and pre-construction phases.

Technical Skills:

• Proficiency in EDMS platforms (EIDA, Aconex, Procore, SharePoint, etc.).
• Strong understanding of semiconductor facility design documentation (cleanroom layouts, process utilities, tool installation drawings).

Soft Skills:

• Excellent organizational and communication skills.
• Ability to work under tight deadlines in a fast-paced, multi-disciplinary environment.

Preferred Certifications

• ISO 9001 Document Control Certification
• EDMS Platform Certification (e.g., Aconex Certified Professional or similar)