Operations Manager – Support Services

1 hour ago

mumbai, India beBeeFacility Full time

Job DescriptionDentsu International comprises six leadership brands, each supported by specialist divisions and scaled services.As an Admin Executive, you will oversee daily office operations including housekeeping, pantry management, maintenance, and vendor coordination. Ensure seamless coordination between creative, production, and support teams.Key responsibilities include managing office inventory, tracking usage regularly, handling AMC renewals, vendor payments, and service contracts. Supervise office hygiene, safety, and compliance with health & safety standards.Support production and shoot teams with on-ground logistics like transport, stay, meals, and coordination. Arrange and manage equipment rentals, production material procurement, and local vendor tie-ups. Ensure smooth logistical operations during pre-production and shoot schedules.Maintain a vendor database, establish long-term vendor relationships, negotiate rates, and manage cost-effective procurement across office and production requirements. Maintain an updated asset register for office and production equipment.Coordinate travel arrangements, hotel bookings, and transportation for staff and production teams. Manage travel advances, expense settlements, and reimbursements in coordination with the accounts team.Liaise with internal departments to ensure smooth cross-functional operations. Handle documentation related to office lease agreements, maintenance contracts, and statutory compliances.Required Skills and QualificationsStrong organizational and multitasking skills.Excellent communication and vendor negotiation abilities.Proactive problem-solving and time management skills.Sound understanding of facility maintenance, vendor management, and basic production operations.Ability to manage multiple priorities under tight deadlines.Proficiency in MS Office, Google Sheets, and documentation.BenefitsHands-on and reliable Admin Executive role.Opportunity to work with a leading creative agency.Competitive salary and benefits package.OthersBachelor's degree in Administration, Operations, Management, or a related field.4-6 years of experience in Admin, Facility, or Operations Management.This is an exciting opportunity to join our team as an Admin Executive. If you are a motivated and organized individual with excellent communication skills, we encourage you to apply.

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