IIHMR University | Assistant Registrar

3 weeks ago

jaipur, India IIHMR University Full time

IIHMR University, Jaipur is seeking an exceptional candidate for the Assistant Registrar position. The role involves assisting the Registrar with academic administration, ensuring statutory compliance, coordinating committee activities, and managing communication with internal and external stakeholders. The Assistant Registrar will also be responsible for overseeing data management and reporting to ensure timely task completion.


Key Responsibilities:

  • Maintain and review student records, transcripts, degree certifications, and other Registrar Office documentation. Ensure proper filing in hard and soft copies.
  • Ensure adherence to UGC and other statutory regulations. Submit mandatory disclosures and prepare compliance reports in coordination with the Registrar.
  • Draft agendas, minutes, and action-taken reports for the Board of Management, Academic Council, and other committees. Follow up on decisions and ensure timely payments for committee members.
  • Assist in drafting, reviewing, and updating institutional policies, MoUs, and notifications for the university, ensuring their implementation.
  • Manage accurate data collection for regulatory bodies, including reports for government agencies, scholarships, and internal use.
  • Prepare responses for queries from the Govt. of Rajasthan, Vidhan Sabha, and other regulatory bodies.
  • Coordinate with the Examination Office for smooth conduct of exams, result processing, and certificate issuance.
  • Assist in organizing university events, convocations, conferences, and committee meetings in consultation with other departments.
  • Oversee updates to university portals, manage student data, verify scholarship applications, and maintain accuracy of digital records.
  • Regularly update mandatory disclosures and university website content, ensuring the accuracy of departmental information.
  • Assist in resolving student grievances related to admissions, exams, and scholarships in accordance with university policies.
  • Lead and support the Registrar’s Office staff, ensuring training on processes, regulations, and administrative functions.
  • Perform any other duties as assigned by the Registrar, ensuring smooth administrative operations.


Required Skills

  • Excellent organisational and multitasking abilities.
  • Strong written and verbal communication skills.
  • Proficiency in MS Office and online portal management.
  • Ability to lead teams and handle confidential information.


Qualification

MBA or equivalent postgraduate degree.


Experience

5+ years of experience in administrative roles, with a strong understanding of academic and institutional operations.

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