Executive istant
2 days ago
The Executive Assistant is responsible forproviding comprehensive support to the Cofounder and COO inmanaging the organizations operations including support inregulatory compliances and administration.
The ExecutiveAssistant must be creative and enjoy working with a growingcompany. The ideal individual will have the ability to exercisegood judgment in a variety of situations with strong written andverbal communication administrative and organizational skills andthe ability to maintain a realistic balance among multiplepriorities.
This dynamic position requires the ability toanticipate needs think critically and offer solutions to problemswith a high level of professionalism and confidentiality.
The role is dynamic and amongst other things may includethe following:
POSITION RESPONSIBILITIES
EXECUTIVE ASSISTANCE
Managing the calendars
Regular follow up with various departments and teams for anyoutstanding matters
Regular Debrief on pending matters
Setting up and managing the wishes for special occasionsof key employees clients and contacts.
Following upcoordinating ongoing initiatives and getting them to a closure.
Making travel arrangements and detailed travelitineraries Taking dictation and minutes and writing them up
subsequently
Handling correspondence
Setting up and managing the wishes for special occasionsof key employees clients and contacts.
Producing reportsand presentations
Carrying out any research.
Managing Reimbursements basic accounts and
coordination
Regular errands & General administrative tasks
OPERATIONS MANAGEMENT
Assistance with anyDocumentation
Review Legal documents
Maintaining the current filing and database system and looking forways to improve current systems
Overview of compliancerequirements and follow up
Overview of Facilitymanagement
Change management
REQUIRED SKILLS
Proficiency in Excel & Spreadsheets
Goodunderstanding of GSuite and its capabilities.
Ability tomultitask and prioritise tasks
Excellent time managementskills
Ability to take high level inputs and act on them
Welldeveloped organisational skills
Attentionto detail
Great verbal and written communication skills
Professional discretion
InterpersonalCritical thinking and Problem Solving skills
ProjectManagement
Ability to understand & leveragetechnology
PREFERRED INDUSTRY EXPERIENCE
Background in aviation hospitality IT hospitals etc.
ABOUT US
BOT VFX is a renowned visualeffects services company serving clients globally. With nearly 800team members operations in Chennai Coimbatore Hyderabad Pune andAtlanta and over a dozen years of operating experience theprivately held company has enchanted clients with its mix ofcreative chops scale and distinctive quirky culture. Its also thewinner of four FICCI BAF awards and has a wide list of fans fromLos Angeles to London and Montreal to Wellington.
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