Executive Assistant

Executive Assistant / Personal SecretaryReporting to: Member of the BoardLocation: Gurgaon / Manesar (On-site)About the RoleWe are hiring an Executive Assistant / Personal Secretary for the Strategy & Planning Office. This is a high-visibility, high-ownership role that sits at the centre of execution for both professional and personal priorities of a Member of the Board.You will manage calendars, communication, coordination, content, and operational workflows across multiple businesses. You will also handle selective personal tasks, calls, and social media coordination to free up leadership bandwidth.Ideal for someone who is structured, proactive, digitally skilled, and enjoys being the execution backbone for a fast-paced senior leader.About the Reporting Manager – Member of the BoardYou will support a Member of the Board who has built and scaled businesses across technology, consumer, and industrial sectors. He works closely with leadership teams, investors, influencers, and global advisors.Your role is to ensure he stays fully prepared, organised, and protected from noise — while keeping momentum across all priorities.What You Will EnableSmooth management of professional and personal commitmentsClear coordination across teams, partners, agencies, and stakeholdersStrong content and communication support, including social media executionHigh-quality preparation for meetings, reviews, and travelTimely follow-ups, action tracking, and operational clarityEfficient processes, systems, and documentationSignificant bandwidth optimisation for the founderYour QualitiesHighly organised, proactive, and detail-drivenStrong verbal and written communicationExcellent drafting, email etiquette, and presentation skillsAdvanced computer skills (Excel, PowerPoint, Google Workspace)Comfortable with content creation, social media handling, and basic design toolsRelationship-focused, calm under pressure, and solution-orientedHigh discretion with confidential informationAbility to multitask across business and personal workstreamsExperience Required3–6 years supporting CXO, Founder, or Board-level leadership in EA / PA / Personal Secretary roles.Compensation₹8–12 LPAJob TypeFull-time, On-siteKey Responsibilities1. Calendar, Meetings & Coordination (25%)Manage and prioritise daily calendarPrepare agendas, brief notes, and meeting readiness documentsCoordinate cross-functional meetings and external interactionsTrack deliverables and ensure structured follow-upsSupport planning of leadership reviews and events2. Communication, Drafting & Social Media (25%)Draft, proofread, and manage email and message communicationCoordinate with internal teams, agencies, and external partnersMaintain updated contact and relationship databasesAssist in content creation: captions, notes, short posts, summariesCoordinate leadership's social media schedule and content flowRepresent the leader professionally in all correspondence3. Travel & Logistics (20%)Plan domestic and international travelPrepare itineraries and documentsCoordinate logistics for meetings, board sessions, and conferencesTrack reimbursements, budgets, and payments4. Execution, Tracking & Operational Follow-ups (20%)Track progress across multiple ongoing projectsBuild simple dashboards, trackers, and status updatesCoordinate documentation, approvals, and workflow movementEnsure timely completion of all instructions and tasks5. Personal Assistance & Organisation (10%)Manage selective personal calls, messages, and schedulingMaintain files, records, and digital documentsCoordinate personal tasks, renewals, reminders, and communicationUphold absolute confidentiality across all personal and professional mattersIf you enjoy structure, clarity, ownership, and working closely with senior leadership — this role gives you a front-row seat to strategy, execution, and real decision-making.