Virtual Operations Coordinator

5 days ago

bikaner, India beBeeExecutive Full time

About Our CompanyWe are a pioneering organization that specializes in providing remote work solutions to small and medium-sized businesses. Our mission is to help these businesses build highly efficient remote teams for various roles.Our focus is on delivering exceptional results while ensuring our operations contribute positively to the environment and society. We excel in:Selectively recruiting top industry professionalsDelivering comprehensive training to ensure peak performanceProviding superior account management for seamless operationsKey Features of Our Virtual Assistant PositionThis is a dynamic role that involves managing operational and back-office tasks. Effective communication skills are essential as you will often serve as the main point of contact, managing correspondence and addressing inquiries. You will play a pivotal role in time management by conducting research and assisting in project management tasks. Your organizational prowess, attention to detail, and adaptability will enable you to navigate a dynamic work environment, prioritizing tasks and meeting deadlines.Responsibilities:Administrative Support: Manage executives' schedules, handle emails and messages, and prepare documents, reports, and presentations.Excel and MIS Reporting: Utilize advanced Excel skills to generate insightful MIS reports, prepare spreadsheets, and dashboards providing key stakeholders with accurate data-driven insights for informed decision-making.Business Operations: Drive seamless business operations by overseeing and optimizing key processes, fostering cross-functional collaboration, and implementing efficiency-enhancing initiatives to achieve organizational objectives.Project Management: Oversee project planning, execution, and tracking to ensure timely delivery and alignment with business goals; coordinate cross-functional teams, manage project timelines, and mitigate risks to drive successful project outcomes.Data Management: Perform accurate data entry, maintain organized records, and manage file systems to ensure easy retrieval and secure storage of important information.Research: Conduct online research to gather relevant data and information and prepare summaries and reports to support decision-making.Vendor Management: Manage communication, documents, and invoices; process and track orders and take care of compliance and vendor contracts.RequirementsMinimum 3 years of full-time corporate work experienceExceptional written and verbal communication skills.Bachelor's/ Master's degreeAdvanced proficiency in Excel/Google Sheets (formulas, pivot tables, data visualization).Excellent time management and organizational abilities.Demonstrated ability to identify and resolve issues proactively.A team player who can collaborate effectively with colleagues at all levels.Ability to prioritize tasks and work independently in a remote setting.Work ScheduleEastern Time - 6:30 p.m. - 3:30 a.m. IST, Monday - FridayPacific Time - 9:30 p.m. - 6:30 a.m. IST, Monday - FridayLogistical RequirementsQuiet and brightly illuminated work environmentLaptop with Minimum 8GB RAM, I5 8th gen processor720P Webcam and HeadsetA reliable ISP with a minimum speed of 100 MbpsSmartphone

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