Manager – Office Administration
19 minutes ago
OPSWAT, a global leader in IT, OT, and ICS critical infrastructure cybersecurity, delivers an end-to-end platform that gives public and private sector organizations and enterprises the critical advantage needed to protect their complex networks, secure their devices, and ensure compliance. Over the last 20 years our commitment to innovative technology has earned the trust of more than 1,700 organizations, governments, and institutions globally, solidifying our role in protecting the world's critical infrastructure and securing our way of life.The PositionThis role is responsible for managing all India office operations, as well as end-to-end supply chain and logistics for our products in India. The person will oversee office administration, vendor management, procurement, inventory control, packaging, and customer shipments.What You Will be DoingOffice AdministrationOversee day-to-day office operations, facility upkeep, and office supplies.Manage vendor contracts (utilities, internet, security, housekeeping, maintenance).Coordinate office events, audits, seating, and asset management.Ensure compliance with local office regulations and safety requirements.Act as primary point of contact for all office-related needs.Supply Chain & ProcurementManage procurement of hardware and materials from approved suppliers.Negotiate pricing, review quotations, and maintain supplier relationships.Plan purchases based on forecasts and inventory levels.Manage documentation for imports, customs, taxation, and compliance.Inventory, Packaging & Warehouse ManagementMaintain accurate stock levels and track inventory.Plan and manage replenishments.Oversee packaging and ensure quality standards.Maintain warehouse/storage areas.Logistics & Customer ShippingPrepare and dispatch shipments to customers across India.Coordinate with courier/logistics partners.Prepare shipment documentation (invoices, waybills, e-way bills).Track shipments and resolve delivery issues.Maintain shipping logs and weekly dashboards.What We Need from You 4 - 8 years experience in office admin, supply chain, procurement, or operations.Strong understanding of logistics and inventory systems.Experience with courier coordination and dispatch.Knowledge of GST, e-invoicing, and e-way bills.Good communication and negotiation skills.Proficiency in Excel and Google Workspace.It Would be Nice if You HadExperience with hardware/electronics shipments.Knowledge of import/customs processes.Experience with startups or small teams. OPSWAT is an equal opportunity employer. We celebrate diversity and are committed to providing an environment where equal employment opportunities are extended to all employees and applicants, free of discrimination and harassment of any type. All employment decisions are based on individual qualifications, job requirements, and business needs without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other category protected by federal, state, or local laws.Recruiting Agencies: we do not accept unsolicited resumes from third party agencies for any of our open positions. To submit resumes for our jobs, there must be a recruiting contract approved by our legal team and endorsed by both parties. We are currently not accepting additional 3rd party agencies at this time.
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