Personal Assistant to MD

24 hours ago

ahmedabad, India Actide International Full time

Job Description:Main Tasks:Diary management – outlook experience essentialBooking meetings/appointmentsBusiness travel – booking flights, hotels, car hire, valet parking etcMaintaining MD's plannerReconciling monthly expensesCheck report produced by receptionist for staff sickness/holiday is correct-daily update of sickness absence reportFielding calls for MD & taking messagesHR Administration – contracts/offer letters, relevant paperwork, maintaining personnel files. Liaise with outsourced HR dept. on any disciplinary occurrences.Organizing corporate & staff eventsTaking minutes at various management meetings & typing up minutesOrganizing interviews/ liaising with recruitment agenciesTechnical & essential Skills:Experience of working for Directors/Senior ManagementExcellent Diary Management with the ability to pre-empt and look ahead at all timesEssential experience in Microsoft Office- Outlook/Word/Excel/PowerpointInterpersonal SkillsAbility to multitask and experience of dealing with a demanding role and high-level workloadAbility to prioritise work and manage time effectively and be proactiveExcellent Organisational skillsCommunication skills – the ability to communicate well at all levelsDemonstrate a professional manner at all times and possess the ability to remain calm under pressureSelf-motivatedAbility to maintain a high level of discretion 

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