Administrative Operations Specialist

1 week ago

thane, India beBeeAdministrative Full time

Job Title: Administrative Operations SpecialistAbout the Role:This is a key role that will focus on ensuring the smooth day-to-day operations of our office.Responsibilities:Provide administrative support to teams and business functions, ensuring efficiency and productivity.Manage onsite office operations, including mail, shipping, maintenance, safety, office supplies, equipment, visitors, and office setup.Coordinate internal meetings, appointments, and team activities, arranging logistics, room booking, catering, and materials preparation.Support the organization of external meetings, events, workshops, and training sessions.Assist with travel arrangements and coordinate business travel when needed.Manage the invoicing process, including setting up vendors, creating PR/PO, organizing invoices, and tracking vendor accounts in collaboration with Procurement and AP.Establish and maintain relationships with internal and external stakeholders.Provide communication support, preparing presentations, newsletters, and managing personnel announcements.Coordinate personnel onboarding and offboarding processes in partnership with HR, IT, and line manager.Support project coordination and ad-hoc initiatives as assigned.Requirements:Bachelor's degree in Business Administration or related field.Excellent communication, organizational, and time management skills.Ability to multitask, prioritize tasks, and meet deadlines.Familiarity with office software and tools, such as Microsoft Office and Google Suite.Experience in administrative roles, preferably in a fast-paced environment.What We Offer:A competitive salary and benefits package.The opportunity to work with a dynamic team and contribute to the company's growth.A collaborative and supportive work environment.Ongoing training and development opportunities.If you are a detail-oriented and organized individual who thrives in a fast-paced environment, we encourage you to apply for this exciting opportunity.

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