Recruitment Coordinator

1 month ago

Hyderabad, India Randstad Sourceright Full time

Role: Recruiting Coordinator

About Team:
Aligned to a RPO, MSP or other client programs, you are part of a global recruitment coordinator community. Together with your recruitment coordinator colleagues you build the next level of service for our Clients around the world. It’s a global team, where you can learn from each other and grow professionally as well as personally. We embrace our differences, and know that our diverse team is a strength that drives our human forward success.

Purpose of the job:
The recruitment coordinator role plays a crucial function within Randstad Enterprise, focusing on coordinating recruitment activities efficiently. As the demand for recruitment coordination grows among our clients, the role of recruitment coordinators becomes increasingly vital. Through leveraging data insights and market understanding, we shape some of the most efficient recruitment process strategies. In this dynamic talent landscape, recruitment coordinators facilitate innovative process solutions and foster strategic partnerships with our clients.

Roles and Responsibilities:
Interview coordination
● Manage and oversee the entire recruitment process, including scheduling interviews, coordinating with hiring managers, and facilitating candidate communication.
● Efficiently manage interview schedules for multiple candidates and hiring managers, ensuring that all parties are available and informed of interview times and locations.
● Arrange all logistical aspects of interviews, including booking meeting rooms, coordinating video conferencing facilities, and arranging travel accommodations if necessary.
● Coordinate with hiring managers and interviewers to confirm their availability for scheduled interviews and reschedule as needed to accommodate conflicts or emergencies.
● Coordinate panel interviews involving multiple interviewers, ensuring that all panel members are briefed on the interview format and have access to candidate information beforehand.
● Facilitate virtual interviews via video conferencing platforms, troubleshooting technical issues and ensuring a smooth interview experience for both candidates and interviewers.

Data collection and management
● Maintain and update client’s applicant tracking systems and databases to ensure accurate and up-to-date records of candidates and their status in the recruitment pipeline.
● Gather feedback from interviewers following candidate interviews, collating comments and assessments to inform hiring decisions and provide constructive feedback to candidates.
● Maintain accurate records of interview schedules, outcomes, and feedback in the applicant tracking system or recruitment database for future reference and reporting purposes.
● Continuous Improvement: Identify opportunities to streamline and improve the interview coordination process, implementing enhancements to increase efficiency and effectiveness over time.
● Ensure compliance with relevant employment laws and regulations, maintain accurate documentation related to recruitment activities, and uphold confidentiality and data protection standards.
● Collaborate with other members of the team and hiring managers to support overall recruitment objectives and initiatives.

Competencies:
Communication skills
Clear and effective communication is essential for coordinating interviews, interacting with candidates, and collaborating with hiring managers and team members.

Organization skills
Strong organizational skills are crucial for managing multiple interview schedules, coordinating logistics, and maintaining accurate records.

Time management and attention to detail
The ability to prioritize tasks, meet deadlines, and handle multiple responsibilities simultaneously is essential in a fast-paced recruitment environment. Being detail-oriented helps ensure accuracy in scheduling, documentation, and candidate communication, preventing errors and oversights.

Customer service orientation
Recruitment coordinators should have a customer-focused mindset, providing excellent service to candidates, hiring managers, and other stakeholders throughout the recruitment process.

Problem solving skills
The capacity to quickly identify and address issues or challenges that arise during the interview coordination process is valuable for maintaining efficiency and minimizing disruptions.

Teamwork
Collaboration and teamwork are key for coordinating interviews seamlessly and supporting overall recruitment efforts within the organization.

Job requirements:
Experience required
● Relevant experience in a customer service/corporate services or similar high-volume role
(RPO/BPO/Recruitment/Sourcing).
● 0-2 years experience in the recruiting and staffing or customer service industry is preferable.
● Ability to build rapport and maintain positive relationships with candidates, hiring managers, and colleagues contribute toa collaborative and productive recruitment environment.

Knowledge
● Google meet, zoom, skype, cisco webex, MS teams and other scheduling softwares.
● Multiple time-zones across the globe (Americas, Europe, Middle-East, Asia Pacific)
● Adapting to changing priorities, unexpected challenges, and evolving recruitment needs requires flexibility and the ability to remain composed under pressure.
● Negotiating interview schedules, and other recruitment-related matters requires strong negotiation skills to achieve mutually beneficial Outcomes.

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