Administrative Manager

Job Description About SaveLIFE Foundation SaveLIFE Foundation (SLF) is an award-winning, independent non-profit organization committed to saving liveson roads acrossIndia and the Global South. By combining grassroots action with systemsreform, SLF has been at the forefront of introducing landmark road safety innovationssuch as India's Good SamaritanLaw and the Zero-Fatality Corridor(ZFC) model. Our workhas helped reduce road crash deaths by up to 67% on some of India's most dangerous highways and has been recognized by institutions such as the Skoll Foundation, World Bank, and Government of India. At SLF, we believethat road crashesare not accidentsthey are preventable tragedies. We are on a missionto prove thatloss of lifeon roads is not a price we must pay for mobility. Join us to help scale this mission. About the role As a Manager General Administration, you will play a pivotalrole in ensuringthe efficient and effective operation of SaveLIFEFoundation's administrative functions, with responsibilities encompassing travel management, office management, inventory management, budget control, vendor management, and more. Your meticulous attention to detail, organizational skills, and abilityto multitask will be crucial to your success in this role. Role and Responsibilities Travel & Logistics: - Coordinate all employee and guest travel (domestic/international): bookings, vendors, compliance, and payments. Facility Management: - Manage daily office operations: hygiene, maintenance, catering, staff welfare, and safety protocols(including contracts and space). - Organize office events, training logistics, and administrative process flows. Procurement & Inventory Control: - Manage vendor sourcing, onboarding (as per policy),and procurement for office supplies/services. - Oversee inventory levels, storage, quality, and maintain related records (stock & billing). Vendor & Bill Management: - Manage vendor contracts (negotiation, compliance - legal/organisational). - Process vendor payments, resolve billing issues and conduct market reviews. Petty Cash & Budget Oversight: - Manage petty cash (reimbursements, tracking). - Support Finance with admin budget preparation, monitoring, and record-keeping. Records & Communication Management: - Maintain organized filing systems (physical/digital), manage document flow (indexing, courier, postal). - Draft administrative communications, reports, and facilitate internal information sharing Assets & IT Coordination: - Maintain asset register, coordinate procurement and repairs. - Liaise withIT vendors for hardware, software, biometrics, andID card support. HR & Executive Support: - Provide administrative support for HR functions (attendance, leave, onboarding, interviews, events). - Offer logistical and communication support to leadership as needed. Security& Access Control: - Manage office security infrastructure (CCTV, access control, keys). - Ensure general office safety and security awareness. Compliance & Government Liaison: - Coordinate with relevant authorities (transport, police, licensing) as required. - Ensure compliance across vendor agreements, office operations, and safety regulations. Business Continuity Planning (BCP): - Support the planning and implementation of BCP measures. Academic Qualifications: - Essential: Bachelor's degree in any discipline from a recognized university. Professional Experience - Minimum 12 years of proven experience in admin management, vendor management, office management or similar roles. What You'll Gain - A unique platform to lead change at scale, with the ability to directly influence infrastructure and policy in India and beyond. - The chance to work with India's only organization that combines system reform with on-ground action for road safety. - Cross-sector exposure across engineering, governance, public health, and civic engagement. - An entrepreneurial environment that values innovation, courage, and execution excellence. - An opportunity to be part of a globally recognized movement saving thousands of lives each year. SaveLIFE Foundation is for you if you - Crave purpose in your work and want to solve real problems for real people. - Thrive in a high-performance environment where outcomes matter. - Are passionate about improving systems through technology and design. - Want your work to matternot just for your company, but foryour country. PersonalCharacteristics - Strong organizational and multitasking skills. - Excellent communication and interpersonal abilities. - Proficiency in MS Office and relevant software. - Attention to detail and problem-solving skills. - Action oriented with ownership and accountability - Hands on approach, Solutions-oriented; strong problem solver. - Ability to work across teams. - Direct, clear, and concise communicator. How to apply: Interested candidates can apply for this positionby clicking on the following link https://forms.gle/obWbNEWUG3U7Ndv27