▷ [03/10/2025] Assistant Manager

Job Title Event Management Assistant Manager Department Administration Event Management Location Bhiwandi Pan India Travel may be required Reports to Head - Adminstration Experience 5-7 years in event management or related administrative roles Employment Type Full-time Job Summary The Event Management Assistant Manager is responsible for assisting in the planning coordination and execution of events including corporate meetings conferences team-building activities and other organizational events The role involves managing logistics overseeing vendors coordinating with internal teams and ensuring events run smoothly from concept to completion The individual will work closely with the Event Manager and various teams to ensure high-quality well-organized and memorable events Key Responsibilities Event Planning Coordination Assist in the end-to-end planning of events including concept development budgeting venue selection and scheduling Work with stakeholders to understand event goals and objectives Vendor Management Coordinate with vendors caterers decorators AV suppliers transportation services etc to ensure the timely delivery of goods and services Negotiate contracts and ensure the best value for services Logistics Management Oversee logistical operations for events including venue setup attendee management transportation arrangements and on-site coordination to ensure a seamless experience Team Collaboration Work closely with cross-functional teams including marketing communications and operations to ensure all aspects of the event are aligned and executed as planned Budget Management Assist in managing the event budget ensuring cost control while meeting event requirements Track expenses and report discrepancies or overages to senior management On-Site Event Management Provide on-site support during events ensuring everything runs according to plan Supervise event staff troubleshoot any issues and handle any unforeseen circumstances Guest Attendee Management Oversee the guest list invitations RSVPs and ensure proper registration and attendance tracking for all events Post-Event Evaluation Conduct post-event evaluations including gathering feedback from attendees stakeholders and vendors Prepare reports on event performance including analysis of budget adherence attendee satisfaction and recommendations for future events Vendor and Venue Relationship Management Build and maintain strong relationships with event vendors and venues to ensure seamless planning for future events Event Marketing Promotion Collaborate with the marketing team to create promotional materials for events including social media campaigns invitations and event-related content Compliance Safety Ensure that events adhere to health safety and legal regulations including necessary permits insurance and risk management protocols Required Skills Qualifications Bachelor s degree in Event Management Hospitality Marketing or related fields 5-7 years of experience in event management or a similar administrative role Strong organizational and multitasking skills with the ability to manage multiple events simultaneously Excellent communication and interpersonal skills to work with internal teams vendors and clients Strong negotiation skills to manage vendor contracts and service agreements Proficiency in Microsoft Office Suite Excel Word PowerPoint and event management software tools Strong attention to detail and problem-solving abilities especially under pressure Ability to travel as required for event site visits or on-site management