Admin Bids
3 days ago
Title Admin Bids Compliance Coordinator Estimator Location Remote Must overlap EST hours Hours Full-time 40 hrs week 9am - 5pm EST Salary 800 - 1 500 Monthly About the Company A growing specialty construction services business focused on temporary wall rental and installation Now in its second year of operation under a national franchise model the company is scaling quickly and works primarily with general contractors who include them as subcontractors in bids Known for their entrepreneurial spirit and systems-driven culture they value initiative attention to detail and the ability to work independently This is a high-impact role in a lean hands-on team where processes are well-documented and clearly communicated About the Role This role is a blend of administrative coordination compliance management and technical estimation The Estimator Admin Bids Compliance Coordinator will take ownership of the bid process compliance documentation and CRM management to enable scaling of operations The ideal candidate is detail-oriented capable of reading construction plans skilled in proposal preparation and comfortable working in a fast-paced process-driven environment Key Responsibilities Bid Management Review construction drawings and specifications from general contractors Identify temporary wall needs measure and calculate panel usage rental lengths and installation requirements Apply pricing templates and formulas accurately Draft and submit professional proposals using Service Minder CRM Tracking Log all bids into HubSpot CRM update stages and set reminders for follow-ups Monitor ConstructConnect and PlanHub for new bid opportunities Compliance Documentation Prepare and send insurance certificates compliance documents and forms Ensure documentation is submitted correctly and on time Market Research Outreach Research new projects and prospects via LinkedIn industry directories and third-party sites Add new contacts into CRM Conduct light email-based outreach no cold calling Hard Skills Required Ability to read and interpret construction drawings training provided but must learn quickly Strong administrative and project management skills Excellent written English for clear proposals and documentation Proficiency with HubSpot CRM Service Minder Adobe PDF tools Competence with measurement tools for take-offs Strong spreadsheet skills for bid pricing work Soft Skills Required Extreme attention to detail Critical thinking and proactive problem solving Ownership mindset - able to manage most processes independently Strong organizational skills Growth mindset and willingness to learn Professional reliable and adaptable to a fast-paced environment Location Accent Preference Must have clear written and spoken English Accent neutrality is not critical Open to candidates in the Philippines South Africa and Latin America subject to franchisor approval India Southeast Asia may be restricted due to compliance Tools Used HubSpot CRM Service Minder Google Workspace Adobe PDF tools Interview Process Initial screening call Skills assessment including a plan-reading test Final interview with the Owner Operator
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