Virtual Assistant

4 weeks ago

India Maker's Row Full time

Job Description

Job Title: Virtual Executive Assistant

Location: Remote

Job Type: Part-Time

About the Role:

We are seeking a highly experienced and organized Virtual Executive Assistant to support our executive team. In this role, you will manage high-level administrative tasks, ensure efficient workflow, and help prioritize the executives time and responsibilities. The ideal candidate is resourceful, proactive, and capable of handling a broad range of tasks in a fast-paced, dynamic environment.

Key Responsibilities:

- Manage complex calendars, schedule meetings, and coordinate appointments across multiple time zones.
- Handle high-level email correspondence, draft responses, and prioritize communications on behalf of executives.
- Coordinate travel arrangements, including flights, accommodations, and itineraries.
- Prepare executive-level presentations, reports, and documentation for meetings.
- Organize and maintain files, documents, and databases, ensuring timely access to critical information.
- Serve as the point of contact between executives and internal/external stakeholders.
- Conduct thorough research on various topics, compile data, and provide executive summaries or recommendations.
- Assist in managing special projects, tracking key deliverables, and ensuring deadlines are met.
- Handle confidential and sensitive information with the utmost discretion.
- Support the executive team in strategic decision-making by preparing relevant materials and ensuring proper follow-up.
- Act as a liaison with internal departments and external partners to streamline communication and decision-making processes.

Requirements:

- 9+ years of experience as an Executive Assistant, Virtual Executive Assistant, or in a similar senior administrative role.
- Proven experience managing executive-level responsibilities, including complex calendars and high-priority tasks.
- Excellent written and verbal communication skills with strong attention to detail.
- Highly proficient in MS Office (Word, Excel, PowerPoint) and Google Suite (Docs, Sheets, Slides).
- Strong organizational and multitasking skills, with the ability to work under pressure and prioritize effectively.
- Experience with project management tools (Trello, Asana, Monday.com) and CRM systems.
- Ability to work independently with minimal supervision, exercising excellent judgment and discretion.
- High level of tech-savviness, with the ability to quickly learn new tools, platforms, and software.
- Experience coordinating international travel and handling high-level logistics.
- Strong interpersonal skills and the ability to build relationships across teams and with external partners.
- Experience in preparing presentations and supporting strategic decision-making processes.
- A proactive mindset with a problem-solving approach to challenges.

Preferred Qualifications:

- Bachelor's degree in Business Administration, Management, or a related field.
- Experience working with C-suite executives or senior management teams.
- Familiarity with digital marketing, social media management, or basic financial reporting is a plus.

Benefits:

- Flexible working hours and fully remote work environment.
- Competitive compensation package.
- Opportunity for growth within the organization.
- Work with a dynamic and innovative team.

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