Tender Executive

Job Description Job Summary: We are looking for a Tender Executive who will manage the complete tendering processfrom identifying suitable tenders to preparing and submitting proposals. The role requires a detail-oriented professional with strong analytical, coordination, and communication skills who can effectively handle government and private tender opportunities in the solar energy sector. The Tender Executive will play a key role in ensuring timely participation in tenders, accurate documentation, and coordination with multiple departments to deliver competitive and compliant proposals. Roles and Responsibilities: 1. Tender Identification and Tracking: - Regularly monitor government tender portals (GeM, CPPP, eProcurement, etc.) and private tender websites for relevant opportunities. - Maintain an updated tender tracker to record upcoming, ongoing, and submitted tenders. - Evaluate tenders based on eligibility criteria, scope of work, and profitability. 2. Tender Analysis and Documentation: - Read and analyze tender documents to understand client requirements, technical specifications, and submission instructions. - Coordinate with technical, sales, finance, and legal teams to collect required documents and data. - Prepare pre-qualification documents, technical proposals, and financial bids as per tender requirements. - Ensure all submissions comply with terms, conditions, and deadlines. 3. Proposal Preparation and Submission: - Draft and compile complete tender documentation, including cover letters, forms, certifications, and annexures. - Upload or submit tenders on government or private portals within specified timelines. - Conduct internal reviews before submission to ensure accuracy and completeness. - Manage revisions, addendums, or corrigenda issued by tendering authorities. 4. Coordination and Communication: - Communicate with clients, consultants, and government departments for any clarifications or meetings related to tenders. - Attend pre-bid meetings and support senior management with presentation materials when required. - Follow up on submitted tenders and maintain regular communication with stakeholders for status updates. 5. Record Management and Reporting: - Maintain proper documentation of all tenders, including submitted proposals, correspondences, and results. - Prepare regular reports on tender participation, outcomes, and win/loss analysis. - Suggest improvements in bidding strategies based on past performance and competitor analysis. Requirements Skills and Competencies: - In-depth understanding of government e-procurement systems and online tender portals. - Excellent knowledge of tendering process, bid documentation, and compliance requirements. - Strong communication, coordination, and interpersonal skills. - Good analytical and problem-solving abilities. - Proficiency in MS Office (Word, Excel, PowerPoint) and PDF editing tools. - Attention to detail, accuracy, and time management. - Knowledge of solar energy sector, EPC tenders, or electrical industry will be an added advantage. Educational Qualification: - Bachelor's degree in Business Administration, Commerce, Engineering, or equivalent. - MBA or Diploma in Business / Project / Supply Chain Management preferred. Experience Required: - Minimum 2 to 4 years of experience in tendering, bidding, or proposal management. - Experience in a solar, renewable energy, EPC, or electrical company will be highly preferred. Employment Type: Full-Time | On-site (Faridabad, Haryana)