Executive Assistant

12 hours ago

Chennai, Tamil Nadu, India Indbank Global Support Services Full time
Job Description

Job Summary:

As the Executive Assistant to the CEO of Indian Bank's wholly owned subsidiary, you will play a key role in supporting executive-level operations on a part-time basis. You will manage the CEO's calendar, coordinate high-level meetings, ensure smooth communication with internal departments and Indian Bank stakeholders, and take ownership of critical administrative and documentation tasks. The ideal candidate will be detail-oriented, possess strong communication and multitasking skills, and have prior experience working with senior leadership.

Educational Qualification:

- Graduate degree in any discipline from a recognized university (Govt. of India / AICTE / UGC approved).
- Postgraduate qualification in Management is an added advantage.

Desired Experience:

- Minimum 3 years of total work experience.
- At least 1 year of experience as an Executive Assistant to a CEO / MD / ED / CGM / GM or equivalent senior leadership.

Roles and Responsibilities:

- Manage the CEO's Calendar and Schedule
- Schedule meetings, appointments, and maintain an organized calendar for the CEO. Ensure timely reminders and updates.
- Travel and Logistics Management
- Plan and coordinate all travel arrangements and logistics for the CEO, including tickets, accommodation, and itineraries.
- Communication and Correspondence
- Act as a communication bridge between the CEO, internal departments of the subsidiary, and stakeholders from Indian Bank. Ensure timely and accurate flow of information.
- Ownership of Documentation
- Draft official communications, reports, presentations, and other documents on behalf of the CEO. Maintain confidentiality and accuracy in documentation.
- Administrative Responsibilities
- Oversee administrative functions ensuring efficient operations and a positive work environment.
- Manage office facilities including maintenance, security, and technology systems.
- Maintain manual and digital management information systems.
- Manage and monitor the administrative budget in line with company guidelines.
- Prepare reports and presentations containing statistical and operational data.
- Draft and implement policies and procedures related to administration.
- Supervise diversified administrative operations, possibly across multiple locations.
- Ensure safety, security, and coordination with the parent bank and sister concerns when required.

Desired Skills:

- Proficiency in Microsoft Office (Word, Excel, PowerPoint), email systems, video conferencing, and other productivity tools.
- Excellent communication skills both written and verbal.
- Strong organizational and multitasking abilities.
- Research and analytical skills to support the CEO in decision-making.
- Ability to monitor and follow up on key tasks and initiatives.
- Good interpersonal skills to liaise across departments and with external stakeholders.

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