
Administrative Manager
2 days ago
The selected candidate will be responsible for managing and overseeing operations across all family-owned businesses, which are based in India, the UK, Zambia, the USA, and other locations.
Administration Manager
Job description
Responsibilities and Duties:
- Organise the office and assist associates.
- Sort and distribute communications in a timely manner.
- Create and update records ensuring accuracy and validity of information.
- Schedule and plan meetings and appointments and take detailed minutes.
- Monitor level of supplies and handle shortages.
- Resolve office-related malfunctions and respond to requests or issues.
- Coordinate with other departments to ensure compliance with established policies
- Maintain trusting relationships with suppliers, customers and colleagues.
- Write and distribute email, correspondence memos, letters and forms.
- Develop and maintain a filing system.
- Update and maintain office policies and procedures
- Act as a point of contact for internal and external clients and vendors.
- Plan and coordinate administrative procedures and systems and devise ways to
- streamline processes.
- Ensure smooth and adequate flow of information within the company to facilitate other
- business operations
- Manage schedules of Directors, plan their travel.
- Maintain internal databases.
- Maintaining Inventory.
- Initiative and ready to take any ad-hoc tasks provided by other departments.
- Oversee and expand existing wholesale accounts.
- Maintain regular communication with buyers to update collections based on their
- specific requirements and ensure timely stock replenishment and new product
- introductions.
- Process commercial invoices and sales orders, collaborating closely with buyers to
- fulfill their tailored needs and manage inventory updates.
- Identify and pursue growth opportunities by upselling to existing clients.
- Provide daily support for client account coordination, ensuring smooth and efficient
- operations.
- Handle various administrative tasks, including answering phone calls, handling mail,
- arranging travel, and booking courier services.
- Prepare daily media coverage reports for account managers to share with clients.
Qualifications and Skills:
- Minimum 2 years of experience in a reputed organisation.
- Excellent command over English.
Requirements:
- Preferably worked in the luxury or hospitality industry.
- Excellent written and verbal communication and interpersonal skills
- Excellent organisation skills with the ability to prioritise and multi task.
- Reliable with patience and professionalism.
- Excellent time management skills.
- Attention to detail and problem solving skills.
- Discretion and Confidentiality.
Job Type: Full-time
Location: Atria Mall, Worli, Mumbai.
Time: Monday – Saturday 11:00 AM – 8:00 PM
Salary: As per Company Standards
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