Executive Assistant to Chief Executive Officer

Job Description In the role of the Executive Secretary to the CEO, Forge the person shall report directly to the CEO, Forge and to other members of the company's executive leadership team, and is responsible for heading the entire administrative and operational responsibilities coming under the broader Key Functional Areas (KFAs) covering Executive Support and Calendar Management, Communication and Coordination, Travel Management, Office Administration, Stakeholder and Board Relations and Operational Support for CEO's Office. In managing the comprehensive scope of outcomes and activities, the incumbentis expected to play the bridge connecting the CEO's Office with other executive leaders of the board and external stakeholders. Position & Designation Grade: Sr. Associate or Manager The ES to the CEO, at the grade of Sr. Associate or Manager, is responsible for managing strategic administrative, communication, and coordination functions that directly support the CEO's office. The role involves ensuring operational excellence across executive support areas, including calendar management, stakeholder coordination, event management, and communication oversight. The company expects the incumbent in this role to emerge as a strong candidate for the role of Manager, CEO's Office within 12-15 months, by demonstrating exceptional performance, strong ownership, and the ability to manage high-level priorities with professionalism and discretion. Compensation Forge compensation is at par with the top end of the social enterprises sector in India and continuously benchmarked to be above the average compensation offered in the social (non-commercial or development) sector in general but significantly above the average compensation offered by TBIs. The Total CTC will include 3 major components namely, Fixed Monthly Gross, Fixed Quarterly Payout, and Annual Development Bonus (linked to demonstration of progress on developing and strengthening capabilities in alignment with the Career Advancement and Capabilities Development framework of Forge). Role & Responsibilities - Key Result Areas 1.Executive Support & Calendar Management - Manage and maintain the CEO's calendar; schedule and coordinate meetings, appointments, and travel plans. - Regularly review scheduled engagements, prioritise activities, and make adjustments as required. - Serve as the primary liaison for all internal meeting arrangements. - Prepare and circulate agenda, minutes, and supporting documents for all meetings. - Ensure smooth setup of in-person and virtual meetings by coordinating with the IT team. 2.Communication & Coordination - Act as the central point of contact between the CEO, internal teams, and external stakeholders. - Screen calls, emails, and messages; draft and prepare responses and follow-ups. - Review incoming correspondence and support the drafting of official communications, reports, and presentations. - Coordinate external communication workflows including board relations. 3.Event & Travel Management - Plan and organise external events, conferences, and speaking engagements for the CEO. - Arrange travel and logistical requirements flight, hotel, visa, and ground transportation. - Prepare comprehensive travel itineraries and expense reports. - Ensure professional representation of the CEO's office in all events. 4.Stakeholder & Board Relations - Support effective communication and engagement with external partners and key stakeholders. - Facilitate timely reporting, meeting coordination, and relationship management. - Deal sourcing activities, from prospecting leads to signing of MOUs. - Executing engagement agreements, end-to-end process of documentation and submission. - Delivering accurate and timely reports, analysis and presentations. 5.Office Administration & Process Excellence: - Monitoring, reporting and analysing the overall financial performance of the company towards achieving financial goals in Fundraising & Revenue generation. - Monitoring and reporting for various programs, coordinating directly with the executives/stakeholders of the clients on behalf of the CEO and other leadership executives. - Undertake the rapid implementation of highly focused interventions required to boost the overall performance of specific ongoing programs in direct coordination with the program leaders and program teams.