Senior Document Controller
4 weeks ago
Company DescriptionWork with Us Change the World At AECOM we re delivering a better world Whether improving your commute keeping the lights on providing access to clean water or transforming skylines our work helps people and communities thrive We are the world s trusted infrastructure consulting firm partnering with clients to solve the worlds most complex challenges and build legacies for future generations There has never been a better time to be at AECOM With accelerating infrastructure investment worldwide our services are in great demand We invite you to bring your bold ideas and big dreams and become part of a global team of over 50 000 planners designers engineers scientists digital innovators program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world We re one global team driven by our common purpose to deliver a better world Join us We are looking for a full-time document controller to work within the Information Management discipline of our Gurgaon Office supporting our ME UK team The role entails the storage and management of documentation in line with company procedures Furthermore ensuring that project documentation and client deliverables are transmitted and received in accordance with project procedures using varied EDMS programs The successful candidate must have the ability to work independently and be highly motivated whilst having a good appreciation of a deadline driven environment They should be detail-oriented dependable and trustworthy as they come in contact with complex and sensitive documents ResponsibilitiesSuccessful candidate will be required to Record issued documents in accordance with Project Life Cycle procedure Receive and or download drawings and documents from the EDMS and file in the appropriate directory Provide the project manager with a schedule of documents received and transmitted including revisions Filing electronic incoming documentation Preparation of Master Document Register and maintaining the same through out the project Circulate received downloaded documents to project team in client s EDMS Keep a log of in-coming and out-going information Upload drawings and documents onto EDMS in accordance with a schedule provided by the Project Manager PM Responsibility for high level review of project life cycle-controlled documents Setting up and maintaining document issue sheets throughout entire project Checking standard details on outgoing documents and drawings for inconsistencies revision changes and format QualificationsQualifications And Experience Ideally 8-10 years experience of Document and Data management in a multi discipline detail design engineering environment Experience of uploading downloading from online collaborative websites is essential The successful candidate needs to be conscientious and methodical with excellent organisational skills Excellent time management skills and capable of managing their own time workload across multiple projects Excellent communication skills required as all the projects will be ME UK based and daily coordination with the project team is required Experience in EDMS s like Aconex SharePoint ASite would be an advantage Must have expertise in preparing reports in excel Bachelor s degree in Information Management Library Science or a related field is preferred Proficiency in Microsoft Office Suite particularly advanced Excel skills for data manipulation and reporting Knowledge of document control best practices and industry standards e g ISO 9001 BS EN ISO 19650 Experience with version control systems and document naming conventions Familiarity with project management methodologies and tools Strong attention to detail and ability to maintain accuracy in a fast-paced environment Excellent problem-solving skills and ability to work under pressure to meet deadlines Willingness to stay updated with the latest document management technologies and practices Additional InformationAbout AECOMAECOM is the worlds trusted infrastructure consulting firm delivering professional services throughout the project lifecycle from advisory planning design and engineering to program and construction management On projects spanning transportation buildings water new energy and the environment our public- and private-sector clients trust us to solve their most complex challenges Our teams are driven by a common purpose to deliver a better world through our unrivaled technical and digital expertise a culture of equity diversity and inclusion and a commitment to environmental social and governance priorities AECOM is a Fortune 500 firm and its Professional Services business had revenue of 14 4 billion in fiscal year 2023 See how we are delivering sustainable legacies for generations to come at aecom com and AECOM Freedom to Grow in a World of OpportunityYou will have the flexibility you need to do your best work with hybrid work options Whether youre working from an AECOM office remote location or at a client site you will be working in a dynamic environment where your integrity entrepreneurial spirit and pioneering mindset are championed You will help us foster a safe and respectful workplace where we invite everyone to bring their whole selves to work using their unique talents backgrounds and expertise to create transformational outcomes for our clients AECOM provides a wide array of compensation benefits and well-being programs to meet the diverse needs of our employees and their families Were the worlds trusted global infrastructure firm and were in this together your growth and success are ours too Join us and youll get all the benefits of being a part of a global publicly traded firm access to industry-leading technology and thinking and transformational work with big impact and work flexibility As an Equal Opportunity Employer we believe in each persons potential and well help you reach yours All your information will be kept confidential according to EEO guidelines AECOM
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