Receptionist And Office Assistant

7 days ago

Thiruvananthapuram Kerala, India Arch Capital Full time

We are seeking a professional organized and welcoming Reception Office Assistant to be the first point of contact for our office and provide essential administrative support to our team This role is ideal for someone who thrives in a fast-paced environment enjoys helping others eager to learn and grow and takes pride in creating a positive office experience for employees and visitors alike Tasks Responsibilities Serve as the first point of contact for all visitors guests and callers providing a warm and professional welcome Answer screen and direct phone calls manage incoming mail packages and deliveries Provide administrative support to leadership and teams including scheduling meetings preparing documents and managing correspondence Coordinate meeting logistics and event planning support Maintain office organization by ordering supplies managing inventory and coordinating with vendors for services and maintenance Ensure common areas are clean organized and stocked to create a professional and inviting environment Assist with employee onboarding by preparing welcome materials and helping with workstation setup Support expense processing invoice tracking and light procurement tasks Perform general clerical duties such as filing scanning copying and maintaining records Assist in planning and coordinating internal meetings celebrations and client visits Desired Skills Proven experience in an administrative receptionist or office assistant role Exceptional interpersonal and communication skills especially with English language professional demeanor Strong organizational skills and attention to detail Ability to multitask prioritize and adapt in a dynamic work environment Proficiency in Microsoft Office Suite Word Excel Outlook and familiarity with basic office equipment Education Experience Degree Level Education humanities or business degree preferred 2 3 years experience working in a corporate environment ideally in a GCC or similar

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