Receptionist And Office Assistant

3 days ago


Thiruvananthapuram, India Arch Capital Full time

Job Description: We are seeking a professional, organized, and welcoming Reception & Office Assistant to be the first point of contact for our office and provide essential administrative support to our team. This role is ideal for someone who thrives in a fast-paced environment, enjoys helping others, eager to learn and grow, and takes pride in creating a positive office experience for employees and visitors alike. Tasks / Responsibilities: Serve as the first point of contact for all visitors, guests, and callers, providing a warm and professional welcome. Answer, screen, and direct phone calls; manage incoming mail, packages, and deliveries. Provide administrative support to leadership and teams, including scheduling meetings, preparing documents, and managing correspondence. Coordinate meeting logistics and event planning support. Maintain office organization by ordering supplies, managing inventory, and coordinating with vendors for services and maintenance. Ensure common areas are clean, organized, and stocked to create a professional and inviting environment. Assist with employee onboarding by preparing welcome materials and helping with workstation setup. Support expense processing, invoice tracking, and light procurement tasks. Perform general clerical duties such as filing, scanning, copying, and maintaining records. Assist in planning and coordinating internal meetings, celebrations, and client visits. Desired Skills: Proven experience in an administrative, receptionist, or office assistant role. Exceptional interpersonal and communication skills, especially with English language; professional demeanor. Strong organizational skills and attention to detail. Ability to multitask, prioritize, and adapt in a dynamic work environment. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with basic office equipment. Education / Experience: Degree Level Education (humanities or business degree preferred). 2/3 years experience working in a corporate environment, ideally in a GCC or similar


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