Senior Analyst, Quote To Cash

Company ProfileOceaneering is a global provider of engineered services and products primarily to the offshore energy industry We develop products and services for use throughout the lifecycle of an offshore oilfield from drilling to decommissioning We operate the world s premier fleet of work class ROVs Additionally we are a leader in offshore oilfield maintenance services umbilicals subsea hardware and tooling We also use applied technology expertise to serve the defense entertainment material handling aerospace science and renewable energy industries Since year 2003 Oceaneerings India Center has been an integral part of operations for Oceaneerings robust product and service offerings across the globe This center caters to diverse business needs from oil and gas field infrastructure subsea robotics to automated material handling logistics Our multidisciplinary team offers a wide spectrum of solutions encompassing Subsea Engineering Robotics Automation Control Systems Software Development Asset Integrity Management Inspection ROV operations Field Network Management Graphics Design Animation and more In addition to these technical functions Oceaneering India Center plays host to several crucial business functions including Finance Supply Chain Management SCM Information Technology IT Human Resources HR and Health Safety Environment HSE Our world class infrastructure in India includes modern offices industry-leading tools and software equipped labs and beautiful campuses aligned with the future way of work Oceaneering in India as well as globally has a great work culture that is flexible transparent and collaborative with great team synergy At Oceaneering India Center we take pride in Solving the Unsolvable by leveraging the diverse expertise within our team Join us in shaping the future of technology and engineering solutions on a global scale Position Summaryxc2xa7 The Support Specialist will report to the Lead Sr Specialist or Manager and support his or her direct reports This position will be responsible for performing billing activities collecting and applying for payments in a timely manner alongside identifying further opportunities to improve overall efficiency and maximize cash flow xc2xa7 Remote work model that enhances productivity and work-life balance xc2xa7 Ability to travel to Oceaneering Chandigarh Office once a year Duties And Responsibilities Accurately prepare create and process customer invoices including necessary supporting documentation authorization to ensure timely billing Communicate with the Finance and Operations teams as required to ensure the billing xe2x80x98pack is exhaustive inclusive and in accordance with contractual requirements Work closely and educate our Operations Finance teams to ensure billing is known to be a daily process rather than a month end process Creation of PeopleSoft Customer Contracts and updating the rate set as and when required Embrace and look for continuous improvement with existing technology to attain improvement across all areas to optimize Days Sales Outstanding DSO FCF unbilled revenue Assist in providing recommendation for customer credit limit review and for sales reserve bad debt provisions Communicate with customers via phone e-mail or other approved means to achieve timely payments and resolve customer queries Provide high level customer service regarding credit collection issues - daily resolution on all credit requests provide information for refunds resolve xe2x80x98on account balances unapplied cash customer discrepancies and short payments Escalate trends of delinquent accounts to immediate supervisor and management as defined in Company policy Enlist the efforts of sales and senior management when necessary to accelerate the collection process Responsible for applying cash received from client considering relevant taxes exchange rate etc in accordance with remittance advice Booking of Credit Notes small write-offs and set offs Trouble-shoot on any issues concerns bottlenecks etc in all the Quote to Cash processes Ensure operational goals and objectives are met on time always to drive deployment and adoption of process changes Develop and maintain positive working relationships with business and functional groups colleagues customers and advisors to ensure continued commitment to a best-in-class global Quote to Cash cycle Perform other assigned tasks and duties necessary to support the Quote to Cash functions Supervisory Responsibilities This position has no direct supervisory responsibilities Reporting Relationship This position reports to Accounts Receivable Lead Sr Specialist or Manager QualificationsREQUIREDxc2xa7 A bachelor s degree is required However in Accounting and Finance it is a plus xc2xa7 Prior experience of 4 years in similar Accounts Receivable functions xc2xa7 Previous experience or good understanding of Finance Accounts Receivable Quote to Cash functions including but not limited to Credit Billing Collections Cash Application and related finance functions DESIRED Proficiency in MS suite inc Outlook PowerPoint Word and Excel Knowledge and understanding of PeopleSoft Financial capabilities Experience in testing implementing new systems and or processes Knowledge Skills Abilities and other Characteristics Excellent knowledge of Accounts Receivable processes and accounting principles xc2xa7 Self-motivator who can work independently and meet daily deadlines xc2xa7 Good oral and written communication skills xc2xa7 Ability to embrace change work to tight deadlines share benefits with stakeholders and collaborate with team members to drive positive results xc2xa7 Highly organized with ability to manage multiple priorities and deliver assignments on time xc2xa7 Ability to work across functional and geographic boundaries xc2xa7 Highly productive and strong analytical skills xc2xa7 A good team member with problem analysis and problem-solving skills xc2xa7 Peoplesoft experience is a plus Additional InformationThis position is considered office work which is characterised as follows -xc2xa7 To work in shifts timings to meet regional time zone requirements xc2xa7 Exclusively indoors during the day and occasionally at night xc2xa7 Occasional exposure to airborne dust in the workplace xc2xa7 Work surface is stable flat Physical Activity Requirements The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions This position is considered LIGHT work OCCASIONALFREQUENTCONSTANTxc2xa7 Lift up to 20 poundsxc2xa7 Climbing stooping kneeling squatting and reaching xc2xa7 Lift up to 10 poundsxc2xa7 Standingxc2xa7 Repetitive movements of arms and hands xc2xa7 Sit with back supportedHow To ApplyAt Oceaneering we are committed to creating an inclusive and diverse workplace where everyone feels valued and respected We strive to provide equal opportunities for all employees We aim to build a workplace that reflects the diverse world we live in and foster a culture of inclusion How To ApplyIn addition we make a priority of providing learning and development opportunities to enable employees to achieve their potential and take charge of their future As well as developing employees in a specific role we are committed to lifelong learning and ongoing education including developing people skills and identifying future supervisors and managers Every month hundreds of employees are provided training including HSE awareness apprenticeships entry and advanced level technical courses management development seminars and leadership and supervisory training We have a strong ethos of internal promotion We can offer long-term employment and career advancement across countries and continents Working at Oceaneering means that if you have the ability drive and ambition to take charge of your future-you will be supported to do so and the possibilities are endless