Executive Assistant

Executive Assistant (EA) to Founder — Evora Journeys Location: [Delhi, Dwarka / Hybrid] Experience: 3–7 years in EA / Chief of Staff / Operations roles Industry Preference: Hospitality, Luxury Services, Travel, UHNW Client Services (preferred) About Evora Journeys Evora Journeys is a boutique luxury travel design house that specialises in crafting deeply personalised, disruption-free experiences for UHNW families, entrepreneurs, and global business leaders. We believe real luxury is predictability, privacy, and precision — not just 5-star labels. As we scale, we’re looking for a world-class Executive Assistant who can act as the Founder’s right hand — enabling speed, structure, efficiency, and calm across all operations. Role Overview The Executive Assistant will manage and optimise the Founder’s day-to-day workflow, communication, scheduling, coordination, and follow-through. This is not a routine admin role — it requires high emotional intelligence, impeccable attention to detail, excellent communication, and the ability to anticipate needs before they arise. You will operate as a force multiplier, ensuring the Founder stays focused on strategy, partnerships, and client experience while you run everything around it smoothly. Key Responsibilities 1. Founder Support & Calendar Management Own the Founder’s daily schedule — organise calls, meetings, travel, and blocks of deep work Prioritise tasks and commitments with a clear understanding of urgency and importance Ensure the Founder is always briefed, prepared, and on time 2. Communication & Coordination Act as the primary point of contact between the Founder and internal/external stakeholders Draft emails, follow-ups, summaries, and structured communication Maintain high levels of professionalism and confidentiality 3. Travel & Logistics Assistance (High-Precision) Coordinate business + personal travel, including flights, hotels, transfers, and documents Create “zero-surprise itineraries” mirroring Evora’s UHNW standard Manage visa processes, appointment scheduling, and timely reminders 4. Project & Operations Support Track ongoing business initiatives, deadlines, and follow-ups Coordinate with marketing, design, finance, and operations teams Maintain dashboards, trackers, SOPs, and weekly review reports 5. Documentation & Organisation Manage files, contracts, proposals, and confidential data Prepare presentations, briefs, and meeting notes Build systems for improved efficiency and predictability 6. Social Media & Content Coordination (Bonus Advantage) Assist with scheduling posts, drafting captions, coordinating with content teams Maintain the Founder’s personal brand calendar (LinkedIn + Instagram) 7. Personal Errands (Limited, As Needed) Support the Founder with essential personal tasks to ensure smooth functioning Handle time-sensitive requests responsibly and respectfully Who This Role Is For An ideal EA for Evora Journeys is: Extremely organised and structured — loves systems and checklists Excellent communicator — English fluency is a must Emotionally intelligent — knows how to read situations and respond gracefully Detail-obsessed — small mistakes bother you Tech-comfortable — CRM, calendar apps, travel portals, documentation tools Proactive and anticipatory — thinks two steps ahead Discreet — understands confidentiality with UHNW clients Calm under pressure — handles last-minute changes with maturity Qualifications 3–7 years experience supporting founders, CXOs, or UHNW individuals Strong written & verbal communication Experience in managing calendars, travel, and multi-stakeholder coordination Ability to handle sensitive information with integrity Comfortable with digital tools (Google Workspace, Notion, CRM, WhatsApp Business, etc.) What You’ll Gain Work directly with the Founder of a fast-growing luxury travel brand Exposure to UHNW clients, private travel networks, premium hospitality Opportunity to learn business, operations, and leadership closely A role where your contribution directly impacts the company’s growth A culture of trust, autonomy, and high performance Salary & Benefits Competitive compensation Performance-based bonuses Travel opportunities (occasionally) Professional development support Work-from-home flexibility (depending on setup) How to Apply Send your CV + a short note on “Why I’m the right EA for Evora Journeys” to: [Your Email]