Operations Leader_Vendor Setup

Job Description

Job Summary:

The primary purpose of this role is to be responsible for leading the Vendor Setup & Maintenance related operations. The individual is also responsible for providing Managerial, Strategic and operational leadership to the Vendor Setup & Maintenance/ Travel & Expense team with responsibility for 14 FTE s across levels who are managing accurate vendor creation that enables timely payments. Identifies payment & operational improvements and implements changes. Maintains strong partnerships with all SSC-M partners, Invoice processing/ Pay audit team teams and vendors

Responsible for designing and implementing operational strategies, Management reporting structure that drives timely payment reconciliation. Ensures compliance on internal & external control/governance, build connection across upstream teams to delivers on key business objectives and drive cross functional projects with deliver efficiency

Drive team engagement, Team Member development in a fast-paced environment and create a culture that delivers a great experience for associates and guests with every interaction.

To this end, drive necessary financial policies, risk control matrices, standard operating procedures, and internal controls; implement appropriate governance processes that assure compliance with regulatory (such as SOX) as well as management mandates. The individual will also need to recruit, manage, and develop a strong, performance-oriented team, capable of effectively engaging and growing with the business.

Roles & Responsibilities:

Core Responsibilities:

- Review on daily workload management, Assigning goals & responsibility to the team, Adherence to SLA & TAT, Compliance to internal/external control.
- Plan, forecast and execute weekly/monthly deadlines to ensure relevant reports are published with audit findings
- Continuously evaluate financial risks and develop comprehensive risk-based audit plan for existing processes and new transitions
- Strategize, define, and implement team processes, policies, procedures and best practices
- First point of contact for internal teams such as Helpdesk, SSC-M Partners, GL Reconciliation & Finance technology teams on issues that has an impact on timely and accurate vendor payment.
- Proactively communicate financial risk findings to leaders, partners and team members
- Create training roadmap to ensure team training needs are met and all process gaps and controls are addressed in a timely manner
- Support hiring needs by conducting interviews
- Coach, Develop & counsel team and associates to facilitate individual development
- Administers timely performance reviews, and ensures a high quality of team member performance and the other expectation as per the policies and procedures
- Responsible to maintain a highly engaged team who can play a larger role towards the success of organization
- Works on special projects as assigned.
- Working knowledge of accounts payables, vendor master data, enabling EFT
- Pro-actively identify potential risk of setting up vendor, phishing attempt to change vendor banking details
- Key contact for SSCM relating to the processes mentioned above
- Should maintain a seamless channel of communication with the relevant stakeholders

Years of Experience:

- 10-12 years experience in retail accounting & accounts payable with 2-3 years of supervisory role

Education Qualification & Certifications (optional)

Required Minimum Qualifications:

- Bachelor of Commerce (Accounting & Finance)

Skill Set Required

Primary Skills (must have)

- In depth knowledge in Vendor Master Management, accounting, leadership, problem solving, process improvement.
- Strong skills in the following areas: RPA, Data Analytics, Ability to handle multiple projects, Attention to detail,
- Excellent in problem solving, Ability to challenge processes & processes related decisions
- Hands on experience on any ERP & Data warehouse, such as SAP, Oracle, Mainframe etc.

Secondary Skills (desired)

- Proficiency in MS Tools

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