Administration Assistant

2 weeks ago

Hyderabad, India Teamware Solutions Full time

Job Description Key Responsibilities - Provide comprehensive administrative support to a 160+ member team. - Manage IT hardware logistics, including procurement, distribution, and inventory tracking. - Handle procurement processes, including raising purchase orders, tracking budgets, and maintaining spreadsheets and dashboards. - Operate HR, recruiting, and finance systems/tools to support organizational processes. - Manage seating assignments and internal movements, ensuring efficient workspace organization. - Coordinate team engagement activities, including organizing morale events, off-sites, goodies distribution, and supporting executive visits. - Collect and maintain team data such as T-shirt sizes, birthdays, contact information, etc. - Work cross-functionally with HR, Finance, Recruiting, and US-based counterparts to ensure alignment and timely execution of operational needs. - Provide executive assistance for calendar management, travel bookings, and expense report handling. Day-to-Day Responsibilities - Maintain consistent support rhythm for the team and leadership. - Collaborate regularly with global teams and local departments. - Independently manage admin-related tasks and respond to dynamic needs. - Flexibility in working hours may be possible depending on team requirements. - Potential for contract extension based on performance and business need. Preferred Qualifications - 4+ years of experience in administration, operations, or office management. - Advanced Excel skills including VLOOKUP, HLOOKUP, pivot tables, and reporting. - Strong interpersonal and communication skills for working across departments. - Experience handling procurement, event planning, and data tracking. - Ability to work independently and multitask in a fast-paced, large team environment. Top 3 skills: - Good Knowledge on MS Tools ( Excel V-look up and H-Look up, PPT ) - Good Communication skills - Admin Related Experience Level of experience with each: 4+

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