Administrative Support

Hello Were Haleon A new world-leading consumer health company Shaped by all who join us Together were improving everyday health for billions of people By growing and innovating our global portfolio of category-leading brands including Sensodyne Corsodyl Voltarol Aquafresh Otrivine Nexium and Centrum through a unique combination of deep human understanding and trusted science Whats more were achieving it in a company that were in control of In an environment that were co-creating And a culture thats uniquely ours Care to join us It isnt a question With category leading brands such as Sensodyne Voltarol and Centrum built on trusted science and human understanding and combined with our passion knowledge and expertise were uniquely placed to do this and to grow a strong successful business This is an exciting time to join us and help shape the future Its an opportunity to be part of something special We are seeking a highly organized and proactive administrative assistant and coordinator to join our dynamic global investigations team This critical role supports the daily management of investigations and Speak Up processes coordinates triage meetings and assists with financial and administrative tasks The ideal candidate will have excellent communication skills a strong attention to detail and the ability to manage multiple responsibilities in a confidential and fast-paced environment Key Responsibilities Investigations Speak Up Mailbox Management Daily review of Investigations and Speak Up mailboxes Ensure urgent issues are escalated and triaged to the appropriate person Routinely log Speak Up reports and acknowledge reporters Collate and distribute lists of new cases for triage Update and assign triaged cases as directed Financial Administration Support the team in raising purchase orders POs Ensure timely payment of invoices General Administration Maintain and regularly update the CSI SharePoint site Keep Growing Campus and other platforms with current policies information and resources Project Support Assist in the delivery of annual and ongoing Speak Up campaigns including internal communications design and configuration Support the development of training materials including design and configuration Business Expertise Background We are looking for a candidate with experience in handling confidential information supporting governance processes and working in a corporate environment is essential The role requires an individual who is methodical dependable and able to manage sensitive issues with discretion A background in compliance investigations risk management or a related administrative function is beneficial Relevant Education and Experience Bachelors degree or equivalent experience in Business Administration Experience in Compliance Investigations Risk Management or related fields is an advantage Strong organizational and project coordination skills Experience with financial administration including purchase order and invoice management Excellent verbal and written communication skills High attention to detail and ability to manage multiple priorities Proficiency in Microsoft Office Suite Word PowerPoint Excel SharePoint and digital collaboration platforms Experience designing and configuring communications or training materials desirable Please save a copy of the job description as this may be helpful to refer to once the advert closes Diversity Equity and InclusionAt Haleon we embrace our diverse workforce by creating an inclusive environment that celebrates our unique perspectives generates curiosity to create unmatched understanding of each other and promotes fair and equitable outcomes for everyone Were striving to create a climate where we celebrate our diversity in all forms by treating each other with respect listening to different viewpoints supporting our communities and creating a workplace where your authentic self belongs and thrives We believe in an agile working culture for all our roles If flexibility is important to you we encourage you to explore with our hiring team what the opportunities are Care to join us Find out what life at Haleon is really like www haleon com careers At Haleon we embrace our diverse workforce by creating an inclusive environment that celebrates our unique perspectives generates curiosity to create unmatched understanding of each other and promotes fair and equitable outcomes for everyone We re striving to create a climate where we celebrate our diversity in all forms by treating each other with respect listening to different viewpoints supporting our communities and creating a workplace where your authentic self belongs and thrives We believe in an agile working culture for all our roles If flexibility is important to you we encourage you to explore with our hiring team what the opportunities are As you apply we will ask you to share some personal information which is entirely voluntary We want to have an opportunity to consider a diverse pool of qualified candidates and this information will assist us in meeting that objective and in understanding how well we are doing against our inclusion and diversity ambitions We would really appreciate it if you could take a few moments to complete it Rest assured Hiring Managers do not have access to this information and we will treat your information confidentially Haleon is an Equal Opportunity Employer All qualified applicants will receive equal consideration for employment without regard to race color national origin religion sex pregnancy marital status sexual orientation gender identity expression age disability genetic information military service covered protected veteran status or any other federal state or local protected class Accommodation RequestsIf you require a reasonable accommodation or other assistance to apply for a job at Haleon at any stage of the application process please let your recruiter know by providing them with a description of specific accommodations you are requesting Well provide all reasonable accommodations to support you throughout the recruitment process and treat all information you provide us in confidence