Administrative Assistant

3 weeks ago

Surat, Gujarat, India SKIPS University Full time
Job Purpose:

The Administrative Assistant will support the college's day-to-day administrative operations with a primary focus on building maintenance, housekeeping supervision, and event management. The role involves ensuring smooth facility operations, maintaining a clean and safe environment, and coordinating college events and functions.

Key Responsibilities:

1. Building Maintenance:

- Oversee routine and preventive maintenance of campus infrastructure, classrooms, furniture, electrical fittings, and equipment.
- Coordinate with vendors/contractors for repair, renovation, or technical service requirements.
- Monitor utility services (electricity, water, air-conditioning, etc.) and ensure uninterrupted operations.
- Maintain records of maintenance schedules and service agreements.

2. Housekeeping Supervision:

- Supervise housekeeping staff to ensure cleanliness and hygiene across the campus, including classrooms, labs, offices, washrooms, and common areas.
- Develop and implement housekeeping schedules and checklists.
- Ensure adequate stock and timely procurement of housekeeping supplies.
- Conduct regular inspections and report issues for corrective action.

3. Event Management:

- Assist in planning, organizing, and executing college events such as seminars, workshops, cultural programs, and official functions.
- Coordinate logistics including venue setup, seating arrangements, audio-visual support, and hospitality.
- Liaise with internal departments, vendors, and external agencies for smooth event execution.
- Support documentation and reporting of events.

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4. Administrative Support:

- Maintain records, files, and reports related to maintenance, housekeeping, and events.
- Prepare purchase requisitions and assist in budget monitoring for related activities.
- Ensure compliance with safety, security, and administrative policies.
- Provide general administrative assistance to the administration department as required.

-

Qualifications & Skills:

- Bachelor's Degree in Administration/Management or relevant discipline.
- 2–4 years of experience in facility management, housekeeping supervision, or event coordination (preferably in educational institutions).
- Strong organizational and multitasking skills.
- Good communication and interpersonal abilities.
- Proficiency in MS Office (Word, Excel, PowerPoint).
- Problem-solving attitude with the ability to work under deadlines.

Key Competencies:

- Attention to detail and quality control.
- Team leadership and staff supervision.
- Vendor coordination and negotiation.
- Flexibility to handle multiple responsibilities.
- Strong sense of responsibility and integrity.

Contact :

Rinkal Kothiya

98249 452442

rinkal@skips.in

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