Administrative Assistant

3 weeks ago

Surat, Gujarat, India Kahani - by i2c Events Full time
Company Description

Kahani - by i2c Events is dedicated to creating unique and unforgettable love stories for special events. From classic fairy-tale weddings to modern celebrations, we bring your vision to life with carefully crafted themes. Our focus is on creating shareable experiences that are beautiful and impactful, making your event truly unique and memorable.

Position Overview:

We are seeking an dynamic, proactive, and highly organized Administrative Assistant/ Executive Assistant to support our founder with daily operations including meeting coordination, calendar management, travel arrangements, communication, and personal and administrative tasks. This role goes beyond conventional assistant duties and requires someone who can serve as the founder's voice and right hand, much like the role portrayed by Anne Hathaway in The Devil Wears Prada.

This role demands exceptional follow-up skills, strong integrity, discretion, multitasking abilities, and effective communication.

Key Responsibilities:

- Schedule and coordinate meetings for the founder.
- Manage calendars and send reminders for meetings/events.
- Organize travel and handle related arrangements.
- Draft emails, documents, and manage communication.
- Assist in email management and gradually take over regular communication.
- Assist with task/project management and ensure deadlines are met.
- Provide general administrative support and handle confidential information.
- Manage and follow up on all delegated tasks on behalf of the founder.
- Coordinate and ensure the execution of personal tasks such as appointments, errands, bookings, and household-related work.
- Work closely with team members, conveying tasks from the founder and ensuring completion.
- Maintain detailed follow-up and delegation sheets and ensure timely closures.
- Act as a filter and gatekeeper, managing calls, messages, and meeting priorities.
- Support in internet-based research tasks and summary preparation.

Requirements:

- 2–3 years of experience as an Administrative Assistant, office coordinator, or similar role supporting senior management.
- Proven organizational and multitasking abilities.
- Proficient in Microsoft Office Suite and Google Workspace.
- Excellent command over English – written and verbal.
- Strong working knowledge of Excel (VLOOKUP, Pivot Tables, linking sheets, etc.) is a plus.
- Familiarity with AI tools and software that enhance productivity (e.g., AI scheduling assistants, automated communication tools, data analytics platforms).
- Ability to work independently and manage confidential information.
- Exceptional follow-up and task-tracking skills (this is non-negotiable).
- Job stability – preference for candidates who have not frequently changed jobs.
- Should be honest, self-driven, and willing to go the extra mile.
- Open to managing both professional and personal responsibilities for the founder.

Education:

- Graduation from a Secretarial College or a Bachelor's degree in Business Administration, Management, or a related field (preferred).
- Relevant certifications or additional training in administrative support is a plus.

Salary Range:

- INR 20,000 to 25,000 per month (depending on experience and skill level)

  • Administrative Assistant

    2 weeks ago

    Surat, Gujarat, India beBeeAdministrative Full time ₹ 20,00,000 - ₹ 35,00,000

    Job Title: Administrative AssistantAbout the Role:We are seeking a highly motivated and organized individual to join our team as an administrative assistant.Key Responsibilities:Provide administrative support to our staff, including answering phone calls, responding to emails, and maintaining office supplies.Assist with data entry, filing, and other clerical...

  • Administrative Assistant

    3 weeks ago

    Surat, Gujarat, India SKIPS University Full time

    Job Purpose:The Administrative Assistant will support the college's day-to-day administrative operations with a primary focus on building maintenance, housekeeping supervision, and event management. The role involves ensuring smooth facility operations, maintaining a clean and safe environment, and coordinating college events and functions.Key...

  • Administrative Assistant

    3 weeks ago

    Surat, Gujarat, India Kahani - by i2c Events Full time

    Company DescriptionKahani - by i2c Events is dedicated to creating unique and unforgettable love stories for special events. From classic fairy-tale weddings to modern celebrations, we bring your vision to life with carefully crafted themes. Our focus is on creating shareable experiences that are beautiful and impactful, making your event truly unique and...

  • Administrative Assistant

    2 weeks ago

    Surat, Gujarat, India beBeeAdministration Full time ₹ 3,00,000 - ₹ 6,00,000

    Administrative Support RoleOffice Work, Scheduling Meetings, Data Handling, Maintain accurate and up-to-date records and files.Perform various administrative tasks to support the team's productivity and efficiency. Tasks may include coordinating travel arrangements, preparing and mailing documents, and scheduling meetings. Assist with budgeting and financial...

  • Administrative Assistant

    1 week ago

    Surat, Gujarat, India AmbiSure Technologies Pvt. Ltd. || Let's Secure IT Full time ₹ 9,00,000 - ₹ 12,00,000 per year

    Job Description:Administrative Assistant to DirectorCompany:Ambisure Technologies pvt ltdAbout Us:AmbiSure Technologies is a privately held firm specializing in CyberSecurity. We are on a mission to deliver next generation CyberSecurity Solutions & Services which align with Business goals and comply with industry standards.Our Technology Solution helps in...

  • Administrative Assistant

    2 weeks ago

    Surat, Gujarat, India beBeeAdministrative Full time ₹ 4,50,000 - ₹ 7,50,000

    Office Executive RoleWe are seeking an Office Executive to take on administrative tasks and manage office supplies and equipment.Key Responsibilities:Assist in daily operationsCoordinate with colleagues to meet deadlinesProvide exceptional customer serviceThe ideal candidate is highly organized, efficient, and able to work well in a team...

  • Medical Administrator

    2 weeks ago

    Surat, Gujarat, India Refining Skills Academy Full time

    Are you a recent graduate with a passion for healthcare administration Popular Hospital Name a leading hospital in Surat is looking for a dynamic and dedicated Medical Administrator to join our team If you are ready to start your career in a supportive environment and make a meaningful impact we want to hear from you Responsibilities Staff...

  • Senior Administrative Professional

    2 weeks ago

    Surat, Gujarat, India beBeeAdministrative Full time ₹ 15,00,000 - ₹ 30,00,000

    Administrative Assistants play a vital role in ensuring the smooth operation of organizations.Job Description:This position is responsible for providing administrative support to the CA7 team.Key Responsibilities:Provide administrative support to the CA7 team.Assist with mainframe maintenance and support.The ideal candidate will have at least 6 years of...

  • Assistant

    2 weeks ago

    Surat, Gujarat, India Nilesh K Full time ₹ 1,04,000 - ₹ 1,30,878 per year

    Company DescriptionNilesh K is a retail company located at 1/2 Tulsi Terrace, 275 Shahid Bhagat Singh Road, Fort, Mumbai, Maharashtra, India. The company is known for its high-quality products and exceptional customer service. Nilesh K has built a strong reputation in the retail industry and continues to thrive in a competitive market. We are committed to...

  • Required Administrative Assistant For Efficient Office Operations In Surat

    2 weeks ago

    Surat, Gujarat, India beBeeAdministrative Full time ₹ 25,000 - ₹ 50,000

    Administrative Assistant Job in SuratThis is a highly organized and motivated role that requires providing administrative support to ensure efficient operation of the office.The ideal candidate will be responsible for managing schedules, handling communications, and supporting various departments.Key Responsibilities:Manage daily schedules and maintain a...