Administrative Assistant

3 weeks ago

Surat, Gujarat, India Kahani - by i2c Events Full time

Company Description

Kahani - by i2c Events is dedicated to creating unique and unforgettable love stories for special events. From classic fairy-tale weddings to modern celebrations, we bring your vision to life with carefully crafted themes. Our focus is on creating shareable experiences that are beautiful and impactful, making your event truly unique and memorable.

Position Overview:

We are seeking an dynamic, proactive, and highly organized Administrative Assistant/ Executive Assistant to support our founder with daily operations including meeting coordination, calendar management, travel arrangements, communication, and personal and administrative tasks. This role goes beyond conventional assistant duties and requires someone who can serve as the founder's voice and right hand, much like the role portrayed by Anne Hathaway in The Devil Wears Prada.

This role demands exceptional follow-up skills, strong integrity, discretion, multitasking abilities, and effective communication.

Key Responsibilities:

  • Schedule and coordinate meetings for the founder.
  • Manage calendars and send reminders for meetings/events.
  • Organize travel and handle related arrangements.
  • Draft emails, documents, and manage communication.
  • Assist in email management and gradually take over regular communication.
  • Assist with task/project management and ensure deadlines are met.
  • Provide general administrative support and handle confidential information.
  • Manage and follow up on all delegated tasks on behalf of the founder.
  • Coordinate and ensure the execution of personal tasks such as appointments, errands, bookings, and household-related work.
  • Work closely with team members, conveying tasks from the founder and ensuring completion.
  • Maintain detailed follow-up and delegation sheets and ensure timely closures.
  • Act as a filter and gatekeeper, managing calls, messages, and meeting priorities.
  • Support in internet-based research tasks and summary preparation.

Requirements:

  • 2–3 years of experience as an Administrative Assistant, office coordinator, or similar role supporting senior management.
  • Proven organizational and multitasking abilities.
  • Proficient in Microsoft Office Suite and Google Workspace.
  • Excellent command over English – written and verbal.
  • Strong working knowledge of Excel (VLOOKUP, Pivot Tables, linking sheets, etc.) is a plus.
  • Familiarity with AI tools and software that enhance productivity (e.g., AI scheduling assistants, automated communication tools, data analytics platforms).
  • Ability to work independently and manage confidential information.
  • Exceptional follow-up and task-tracking skills (this is non-negotiable).
  • Job stability – preference for candidates who have not frequently changed jobs.
  • Should be honest, self-driven, and willing to go the extra mile.
  • Open to managing both professional and personal responsibilities for the founder.

Education:

  • Graduation from a Secretarial College or a Bachelor's degree in Business Administration, Management, or a related field (preferred).
  • Relevant certifications or additional training in administrative support is a plus.

Salary Range:

  • INR 20,000 to 25,000 per month (depending on experience and skill level)

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