Bids & Tenders Admin Coordinator

2 days ago

Mumbai, Maharashtra, India Air Charter Service Full time

Company Description Air Charter Service are the number one aviation broker globally Having started in the basement of our Chairmans home we now employ over 600 people across the globe and provide brokering services to our Cargo Commercial and Private Jet clients We have an exciting opportunity for an experienced contract administrator to join our Bids department Supporting the Bids Tenders Team you will be responsible for mainly contract administration from creation of new standard contracts implementing and tracking This is very much a lynchpin role for the department organising the workflow for the team and ensuring the department works smoothly LIFE AS A CONTRACTS COORDINATOR Vendor On-boarding- registering new clients ensuring all correct information and documentations is required Assist in the preparation submission record-keeping of Request for Proposals RFP Invitation to Tenders ITT and Bids government and non-governmental Co-ordinating with various departments such as Legal Compliance and individual brokers Checking terms and conditions to ensure all relevant information is completed signed and filed correctly Ensuring that the information library of information is accurate and kept up to date at all times General Administrative Tasks diary management for team chasing signatories DocuSign formatting stationery etc First port of call for incoming enquiries Checking the departments inbox organising and checking team workload Reading through Bid documentation and assisting Bid Manager with any administrative tasks connecting to this Liaising with Legal to discuss any Legal obligations that might be asked Liaising with Compliance to discuss any obligations we may need to fulfil Qualifications THE PERSON Manage time efficiently as there will be deadline driven submissions Maintain effective inter-departmental communications Prior experience with contract administration and document management Familiar with reading and understanding legal contracts Familiarity with portals such as SAPAriba eBuy Bidding Source GeM eProcurement and tendering processes of private organisations Outstanding written and verbal communication skills Excellent attention to detail and strong organisational skills Self-motivated with an eagerness to learn Ability to have a commercial outlook Ability to work independently while also collaborating with teams internal to outside of ACS Resilient with the ability to think out-of-the box Personal values are aligned to ACS and our mission to deliver beyond expectations Proficient in MS office packages Additional Information WHAT IS IN IT FOR YOU Free breakfast in our onsite canteen Continued professional development Private healthcare and pension 22 days holiday per year which increases with length of service 10 days Indian Public holiday in a year A friendly fun and very exciting environment enhanced with regular company-funded social events such as socials and seasonal parties Diversity and Inclusion Here at ACS we

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