Procurement Manager

Job Description

Primary Purpose:

Lead Purchase & Procurement is responsible for Planning & Delivery school essentials & directing the activities of subordinate schools staff in the coordination and management of various Purchase activities for an organization. responsible for managing various Procurement requirement & Rate contract at schools. The work requires knowledge of the policies, procedures, and regulations of administrative and departmental programs, and supervisory techniques.

Responsibilities:

- Responsible for Vendor development at across schools Pan India.
- Monitoring budgets with actual expenses to ensuring high efficiency at low cost in all cluster schools.
- Ensuring all the AMC & Contracts are live across schools.
- Cost Analysis: Conducting thorough cost analysis of products/ Services and comparing the costs with different vendors to determine the best value for the company.
- Vendor Negotiations: Negotiating with vendors to secure the best pricing, payment terms, and delivery schedules for products / Services.
- Market Research: Staying informed about market trends, industry changes, and pricing movements and technology upgradation and become a change agent.
- Reporting: Preparing and presenting reports / dashboards on the department's performance, including cost savings, vendor performance, and other key metrics.
- Contract Management: Drafting and managing contracts with vendors, ensuring that all parties understand the terms and conditions jointly with Operations team.
- Supply planning & Inventory management Ensuring 100% fill rate for defined SKUs, identifying sources of supply, monitoring & tracking stocks to ensure low wastage while maintaining optimal supply.
- Cost Savings Monitor and track price trends across markets to base sourcing decisions, strategically optimize supply sources to improve margins, identify opportunities to reduce costs across the supply leg.
- Vendor Management Identifying and on-boarding vendors, price negotiations, monthly/weekly vendor reconciliations, credit cycle management, vendor relationship management, track and monitor vendor scores/ performance & develop ways to improve stickiness.
- Stakeholder Management Coordinate across various internal stakeholders effectively Category, Supply Chain team, Finance & quality with the ability to drive discussions.
- Vendor Management - Validation and evaluation of vendors. Negotiations, ensuring the services are rendered within the timeline and follow up on their payments.
- Supervise, advice and collaborate with the admin team at schools.
- Conducting audits and working on noncompliance finding to strengthen the schools.
- Work with the schools and head office leaderships in devising strategy.
- Guiding schools for Implementation of Laid down processes and guidelines to ensure execution of smooth procurement cycle at schools.
- Ensure all the stores staff at the schools are trained on the Processes defined in SOP's, and necessary recommendation are incorporated in Training calendar covering all the training needs.
- Review audit Sheet periodically, Analyze the need of improvement in Audit checks & consistent review of school performance based on Audit and making an action plan to ensure effective & Time bound closer of Recurring issues.
- Overall responsibility collaboration and coordination with inter department, for smooth execution of non-academic operations at the schools.
- Pro-active planning of Calendar based event to make sure schools are equipped for all type of events & ensuring required resources are available for smooth operations at the schools.
- Ensures the Service Requests are monitored & analyzed, to reduce the recurrence.
- Collaborate with school teams to ensure effective planning for readiness of school infrastructure to accommodate the NSS requirement.
- Ensures school Regular Procurement & Annual procurement needs are identified & incorporated in Budgets (Capex and Opex).
- Collaborate with schools to seek inputs for Annual budget planning for all the cost head and propose the cash flow for the capital and operational expenses.
- Consistently map the expenses and ensure adherence to defined budget outlines.
- Sets up weekly and monthly review with team members to ensure the team is aligned on the key priorities and actions.

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