3 Days Left Admin Executive

3 weeks ago

Jaipur, Rajasthan, India Vaibhav Global Full time
Job Description

Key Responsibilities:

- Housekeeping Supervision:
- Supervise and coordinate housekeeping staff to ensure cleanliness and orderliness throughout the premises.
- Implement and maintain housekeeping standards and procedures.
- Conduct regular inspections to ensure compliance with cleanliness and hygiene standards.
- Pantry & Vendor Coordination:
- Coordinate with vendors for the timely delivery of pantry items.
- Ensure cleanliness and hygiene standards are maintained in the pantry area.
- Plant & Landscaping Management:
- Manage indoor and outdoor plant maintenance.
- Coordinate with external vendors for landscaping services.
- Ensure the upkeep of green areas within the premises.
- Canteen Management:
- Oversee the daily operations of the canteen, including food quality, service, and cleanliness.
- Handle feedback and complaints related to the canteen services.
- Seating and Aesthetics:
- Manage seating arrangements and office layouts.
- Ensure the aesthetic appeal of the office space.
- Transportation Coordination:
- Coordinate transportation services for employees, including outside cabs and buses.
- Monitor vehicle maintenance and scheduling.
- Address any transportation-related issues or concerns.
- Guest House Management:
- Coordinate guest house bookings and stay arrangements.
- Ensure guest house facilities are well-maintained and equipped.
- Handle guest inquiries and resolve any issues promptly.
- EPBAX Management:
- Manage the EPBAX system for internal and external communication.
- Handle incoming and outgoing calls efficiently.
- Maintain directory and extension lists.

Qualifications & Preferred Attributes:

- A bachelor's degree in Business Administration or a related field is preferred.
- Proven experience (typically 2-5 years) in administrative or office management roles.
- Prior experience in facilities management, housekeeping supervision, or related areas is desirable.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong problem-solving skills and attention to detail.
- Ability to anticipate needs and think proactively.
- Experience in a fast-paced, dynamic environment.
- Proactive in identifying issues and providing practical solutions.
- Ability to multitask and manage multiple responsibilities efficiently.
- Capable of taking initiative and leading by example.
- Ability to coordinate with external vendors for various services.
- Detail-oriented and capable of maintaining accurate records.
- Capable of interacting with staff at all levels and handling inquiries effectively.

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