Admin Executive/ Sr. Admin Executive

2 weeks ago

Gandhinagar, India Mantras2success Consultants Full time

Job Description - Asset & Facility Management: - Maintain a list of all assets with their current status. - Develop and maintain relationships with asset vendors for timely service and support. - Monitor office supply levels and reorder when required. - Maintain asset verification reports and ensure installation of new systems as per requirements. - Record and issue office equipment to employees, regularly updating the records. - Ensure preventive maintenance of office equipment, call for repairs as needed, and evaluate new equipment and techniques for operational efficiency. - Billing & Documentation: - submit original bills to accounts via email, mentioning due dates. - Maintain a list of all bills with their due dates and follow up with billing authorities in case of delays. - Develop and maintain an efficient documentation and filing system for both paper and electronic records. - Handle office expenses and manage billing cycles accurately and in a timely manner. - Travel & Hospitality Management: - Manage staff expense requests and travel reports. - Coordinate with travel vendors and service departments for smooth employee travel arrangements. - Make travel arrangements for Directors and employees, including flights, railways, bus, and hotel bookings. - Schedule meetings as required, in coordination with relevant departments. - Maintain reports of staff out of the office for business needs. - Office Administration: - Oversee daily administrative operations to ensure the smooth functioning of the office. - Assist in organizing in-house and external events, ensuring all administrative arrangements are in place. - Supervise housekeeping staff; prepare record logs for cleaning schedules of all washrooms and monitor regular cleanliness. - Suggest improvements for overall office cleanliness and hygiene standards. Key Skills: - Administration - Hospitality Management - Office Administration

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    1 week ago

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    22 hours ago

    Gandhinagar, India VanVet Pvt. Ltd. Full time

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    1 week ago

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    3 days ago

    Gandhinagar, India Bluez Infomatic Solutions Private Limited Full time

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