Zonal Ops Officer

Job PurposeMIS Executive role primarily focuses on assisting zonal manager in business planning and monitoring performance across categories To prepare monthly MIS sales reports on relevant parameters necessary for the manager in controlling the sales operation across regions and in taking decisions to meet the organizational objectives Job Context Major ChallengesUltraTech Building Solutions UBS is a retail format launched by UltraTech Cement Ltd in 2007 with the objective of providing a one stop shop for high quality construction related products like cement white cement Partner company products like steel sand bricks aggregates pipes fittings paints etc Over the years the format has evolved into a complete solution provider covering both products and services need of end users like technical assistance Cost Estimation Vaastu etc Expanding the UltraTech Building Solutions format is a key focus area for the cement business with the objective of retaining the quality retail network in the long run The business has plans to aggressively expand this format to three times its current size in the next three years Also there are plans to expand the scope of product and service offerings at the outlets The plans envisage a total footprint of 3862 stores with total business turnover cement other products of Rs 5416 Crores by end of FY 18 Providing input through collection and analysis of data related to the assigned category The role primarily focuses on data integration analysis and presentation of the trends to the key stake holders He provides SKU wise inputs to the manager which is essential for formulating marketing strategy and controlling the sales operations across zones Ensures timely updation of prices in the system and communication of the same to the stake holders KEY CHALLENGES 1 Gathering data from varied sources and developing sales reports 2 Maintaining sanity of the collected data ensure seamless cross functional representation of data to the management 3 Timely presenting the deviations to the stake holders with necessary actionable 4 Maintain updated prices in SAP and communicating to all stake holders 5 Skill set in MS Excel and PowerPointKey Result Areas KRA Accountabilities Max 1325 Characters Supporting Actions Max 1325 Characters KRA1 Sales Reports Analysis xef x82 xa7 Prepare MIS report in the prescribed format xef x82 xa7 Budget Preparation-Outlet wise Region wise xef x82 xa7 Preparing maintaining a system in place for periodic input of the data required for analysis xef x82 xa7 Monitoring SKU wise sales performance against budget sales margins etc and growth xef x82 xa7 Calculation of discount structure from partner company xef x82 xa7 Co-ordinate with sales team for Inventory Planning KRA2 Regional Coordination xef x82 xa7 Co-ordinate with sales and commercial team across regions xef x82 xa7 Ensure timely resolution of issues across regions xef x82 xa7 Distribution of marketing give away across regions xef x82 xa7 Tracking of usage of budget across multiple heads xef x82 xa7 Timely communication to all stake holders xef x82 xa7 System modification for extending category to new depots KRA3 Documentation xef x82 xa7 Maintain records of approvals xef x82 xa7 Timely renewal of agreements xef x82 xa7 Checklist approvals xef x82 xa7 Release of PO for regional specific activities KRA4 System related activities xef x82 xa7 Ensuring creation of Vendor code for all new vendors xef x82 xa7 Coordination with commercial to ensure implementation of standard process across zones from order processing to invoicing xef x82 xa7 Coordination with IT and commercial for resolution of system related errors e g issues related to PO creation order booking