Secretary To Business Head

2 days ago

Thane MH IN Quest Business Solution Full time

Job Summary The Secretary will be responsible for administrative support managing communication scheduling appointments organizing meetings and assisting with various tasks Requires strong communication organization and computer skills Previous administrative experience preferred Key Responsibilities 1 Provide administrative support to ensure the efficient operation of the office 2 Answer phone calls take messages and redirect calls messages to appropriate offices 3 Manage and maintain schedules appointments and calendars for executives 4 Handle incoming and outgoing correspondence including emails and physical mail 5 Assist in the preparation of regularly scheduled reports and presentations 6 Organize and maintain documents and files both electronic and physical 7 Coordinate meetings conferences and travel arrangements for executives 8 Record transcribe and distribute minutes of meetings 9 Maintain office supplies inventory by checking stock to determine inventory level anticipating needed supplies placing and expediting orders for supplies and verifying receipt of supplies 10 Assist in the preparation of expense reports and budget monitoring 11 Perform other administrative tasks as assigned 12 Be available for local and outstation travel for meetings site project visits and events as per organizational requirements Key Result Areas KRAs 1 Efficient Office Operations Ensure smooth functioning of daily office operations by managing administrative tasks promptly and effectively 2 Communication Management Handle all incoming and outgoing communications professionally and promptly 3 Schedule and Calendar Management Maintain accurate schedules and calendars for executives ensuring all appointments and meetings are organized and well-coordinated 4 Document Management Maintain organized and up-to-date documentation both electronic and physical for easy access and retrieval 5 Meeting and Event Coordination Assist in the seamless organization of meetings conferences and travel arrangements ensuring all logistics are handled efficiently 6 Record Keeping Maintain accurate records and minutes of meetings to facilitate decision-making and follow-up actions 7 Supply Management Ensure adequate office supplies are available at all times by managing inventory and procurement processes 8 Support to Executives Provide proactive support to executives in completing tasks preparing reports and managing expenses 9 Team Collaboration Collaborate effectively with other team members to support overall organizational goals and objectives 10 Adherence to Policies and Procedures Ensure compliance with organizational policies procedures and guidelines in all administrative tasks and activities Qualification and Experience Education High school diploma or equivalent is required Experience Prior experience of minimum 2-3 years in a Secretarial role is a must Skills Excellent communication skills both verbal and written Proficiency in using office software such as Microsoft Office Suite Word Excel PowerPoint Outlook Gmail or similar programs Strong organizational and time management skills Attention to detail and accuracy in completing tasks Ability to multitask and prioritize tasks effectively Professionalism and discretion in handling sensitive information Typing speed and accuracy Familiarity with office equipment such as fax machines copiers and printers Job Types Full-time Permanent Pay 400 000 00 - 650 000 00 per year Benefits Flexible schedule Provident Fund Work Location In person

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