Executive Assistant to Director

7 days ago

Thane, India Hd Fire Protect Limited Full time

Job Description Key Responsibilities: 1. Administrative Support: - Manage the Director's calendar, appointments, and meetings. - Handle correspondence, emails, and phone calls professionally. - Prepare reports, presentations, and documents as required. - Maintain confidential records and files. 1. Meeting & Event Coordination: - Schedule and organize internal and external meetings. - Prepare agendas, take minutes, and follow up on action points. - Arrange travel, accommodations, and logistics for business trips. 1. Communication & Liaison: - Act as a point of contact between the Director and internal/external stakeholders. - Communicate directives and information to relevant teams. - Draft and review emails, memos, and letters. 1. Project & Task Management: - Assist in special projects and business initiatives. - Track progress on key tasks and ensure timely completion. - Conduct research and compile data as needed. 1. Office & Resource Management: - Ensure the Director has necessary materials for meetings and presentations. - Manage office supplies and budget-related tasks when required. Qualifications & Skills: - Bachelor's degree in Business Administration, Management, or related field. - Proven experience as an Executive Assistant or in a similar role. - Strong organizational and multitasking abilities. - Excellent verbal and written communication skills. - Proficiency in MS Office (Word, Excel, PowerPoint, Outlook). - Ability to maintain discretion and confidentiality. - Strong problem-solving skills and attention to detail. - Professional demeanor and ability to work under pressure. Preferred Skills: - Experience in executive-level support. - Familiarity with project management tools. - Ability to handle high-pressure situations and prioritize tasks.

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