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Assistant Manager
1 month ago
Job Description
- Receive, match and code purchase ledger invoices to PO's and GRN's and enter onto accounting system once necessary authorisation obtained
- Ensure high volume of invoices are processed onto our accounting system on a daily basis and paid within terms, communicating with management if there are any risks to paying to terms
- Ensure client and statutory deadlines are met.
- Resolution of complex queries withing department SLAs
- Liaising with suppliers and subcontractors regularly concerning account status and payment dates, ensuring that payments are processed in a timely manner
- Setting up new supplier accounts in Microsoft Dynamics once received necessary authorisation
- Reconciliation of supplier statements/accounts and dealing with queries
- Creation of weekly/bi-weekly payment schedules and proposed payment runs
- Completion of credit application forms
- Managing the filing system to ensure that all documents/invoices can be easily accessed
- Supporting new starters and ongoing team training to ensure the wider business is compliant with the Group's DOA
Ad hoc duties/projects as required.
- Reconciliation of multiple company credit cards
- Pro-actively resolve debit balances on the purchase ledger and obtain VAT invoices for Pro-Forma invoices
Management of month-end checks and closure of purchase ledger
- Strong Microsoft 365 suite skills (Excel, Word, Outlook etc.)
- Excellent written and verbal communication skills
- Possess a natural initiative and pro-activeness to method of working, with excellent attention to detail
- Customer orientated (internal customers and external suppliers), being aware of client needs and expectations - acting promptly to resolve matters in a clear and professional manner.
- Organised and methodical in approach to ensure all tasks are completed according to deadlines set (managing self, goal/results focus)
- Excellent communication and people skills.
- Able to work well with peers to assist in achieving common goals.
