Executive Assistant To Founder

Enterprise Bot is the leading provider of GenAI Conversational AI and automation software headquartered in Zurich Switzerland Our intelligent virtual assistants and automation tools help companies increase efficiency reduce costs and deliver exceptional customer experiences in industries such as banking insurance and logistics Our mission is to become the world s leading provider of AI-powered automation software within the next five years We work with leading companies such as SIX Group Swiss Stock Exchange SWICA Generali and others to improve customer interactions and automate business processes using our state-of-the-art Conversational AI technology Our global team comprises more than 70 highly qualified professionals from diverse backgrounds We foster an open progressive company culture with state-of-the-art technology and flat hierarchies At Enterprise Bot you ll experience a unique blend of passion ambition challenge and fun Tasks We re looking for a proactive detail-oriented Executive Assistant who acts as a strategic right hand to the founders driving priorities smoothing operations and stepping in to solve problems on the fly Key Responsibilities Strategic Support Maintain founders priority lists track commitments and run accountability dashboards to ensure follow-through on key initiatives Operational Excellence Design and manage systems that optimize time and productivity calendar workflows communication trackers Communication Stakeholder Management Be the point of contact with internal and external stakeholders draft concise briefs and ensure messages reflect leadership priorities and tone Hiring Vendor Ops Versatility Take ownership of ad-hoc initiatives source and qualify freelancers contractors post roles coordinate interviews manage vendor outreach and drive these tasks end-to-end with minimal guidance Documentation Contracts Coordinate NDAs MSAs SOWs and renewals liaise with internal owners and legal counsel keep a clean searchable record Technology Automation Own productivity tooling Notion Google Workspace Slack Asana and light automation CRM hygiene to streamline reporting and follow-ups Information Management Prepare meeting briefs research summaries and crisp decision memos that distill complex topics into actionable insights Confidentiality Handle sensitive information with discretion and professionalism What success looks like first 90-180 days Founders top priorities are delivered on schedule with minimal follow-up Hiring freelancer requests are executed end-to-end from brief to onboarding quickly and reliably Meetings run on prep d briefs decisions are captured actions are tracked to closure Tooling and lightweight automations reduce manual work and improve visibility Stakeholders experience clear consistent professional communication Requirements 1-3 years in an EA Chief-of-Staff Operations Coordinator role supporting founders or senior leaders Strong educational background Law Business Legal or MBA a plus Highly tech-savvy quick to learn new tools Notion Google Workspace Slack Asana plus CRMs Excellent written verbal communication organization and prioritization Initiative Versatility Comfortable wearing multiple hats and executing ambiguous tasks e g find a freelancer for X source vet brief and manage Business Literacy Working knowledge of core startup metrics and terms e g MRR ARR pipeline CAC LTV basics Sound judgment discretion and thrive in a fast-paced startup environment Benefits Direct exposure to founders and core strategic decisions Learn across operations strategy and technology in an AI-driven environment A culture of ownership high standards and rapid growth This role offers a unique opportunity to work closely with the Founder providing strategic and operational support in a fast-paced dynamic environment Join us as the Executive Assistant to the Founder and play a pivotal role in driving impact efficiency and success at the highest level of the organization ensuring seamless coordination communication and execution across the Founder s priorities Enterprise Bot Enterprise Bot founded in 2017 leverages GenAI technology to redefine customer engagement and operational processes for businesses worldwide Headquartered in Switzerland our company embeds cutting-edge AI into popular software suites such as Genesys BSI or Salesforce enhancing customer interactions across email voice and chat Trusted by leading firms across Europe and Asia like Generali SIX OBB LNER NS International flydubai and SWICA we not only boost efficiency and accuracy with agent assist and automation but also ensure the highest standards of data security under European regulations Our innovative approach uniquely combines low-code bot automation real-time analytics and adaptive learning algorithms enabling organizations to improve customer and employee experiences increase profitability and reduce operational costs effectively