Project Administrator

Job Category Support Local Unit Position Description The Project Administrator reports to the Team Lead Project Administrator The Project Administrator is responsible for efficient and timely handling of project set-up project updates invoicing and project closing with a focus on minimizing WIP days to maximize cashflow in the business always in line with the customer contract The Project Administrator communicates with both internal and external clients in a timely clear concise and professional manner on all relating topics This role delivers services to different regions business units within Energy Systems Primary tasks of this role High proficiency in working with relevant systems performing project set-up project updates invoicing and project closing activities Ability to prioritize and deliver timely support requests Proactive timely accurate invoicing in line with contract to reduce WIP balances Collaborates and communicates regularly with the Project Controller and Project Manager on related items System related activities for assigned projects Project setup and Maintenance in TeamCenter Including Agreement Budget Project setup and Maintenance in Oracle Finance Including Agreement Budget Classifications Task Creation and Maintenance Bill Rate Addition and Maintenance Project Date revisions and closure All other general Project setup and maintenance QC of Project Setup for accurate transactional and general ledger processing and invoicing Coordination with the PC and or PM Draft Invoice Generation Transaction Control adjustments in Expenditure Inquiry Time Transfers Splits Holds Billable Flags etc as directed by the Project Controller and or Project Manager Works with the PC and or the PM to resolve transactional errors in Oracle Event entry and processing related to invoicing and Revenue Recognition Invoice Processing Invoice manual revisions to the formatted document and attachments Invoice Distribution up to and including Client Portal Entry Credit Memo approval request Oracle creation and processing Responsibilities Flexible work arrangements for better work-life balance Generous Paid Leaves Annual Sick Compassionate Local Public Marriage Maternity Paternity Medical leave Medical benefits Insurance and Annual Health Check-up Pension and Insurance Policies Group Term Life Insurance Group Personal Accident Insurance Travel Insurance Training and Development Assistance Training Sponsorship On-The-Job Training Training Programme Additional Benefits Long Service Awards Mobile Phone Reimbursement Company bonus Profit share Benefits may vary based on position tenure contract grade level DNV is an Equal Opportunity Employer and gives consideration for employment to qualified applicants without regard to gender religion race national or ethnic origin cultural background social group disability sexual orientation gender identity marital status age or political opinion Diversity is fundamental to our culture and we invite you to be part of this diversity Qualifications Position Qualifications Bachelor s degree in finance or equivalent 3-7 years of relevant working experience in a project administrator billing role Excellent written and verbal communication skills in English Demonstrate strong attention to detail Data savvy and good working knowledge of financial systems and tools Experience in interacting with international stakeholders comfortable working as part of a global and multi-cultural team Comfortable working in 6 30pm to 3 30am shift with Hybrid working Personal Qualities Communicates effectively is pragmatic builds relationships and can influence Has the ability to respect and understand cultural diversity and to communicate and relate to people at different levels Keep a positive and proactive attitude with a solution-oriented mindset Executes tasks independently Be self-motivated resilient and cope with work pressure Attention to detail High proficiency in learning and working with systems Reliable and good communicator Security and compliance with statutory requirements in the countries in which we operate is essential for DNV Background checks will be conducted on all final candidates as part of the offer process in accordance with applicable country-specific laws and practices About Us About Energy Systems We help customers navigate the complex transition to a decarbonized and more sustainable energy future We do this by assuring that energy systems work safely and effectively using solutions that are increasingly digital We also help industries and governments to navigate the many complex interrelated transitions taking place globally and regionally in the energy industry