Executive Assistant

3 days ago

Agra, India Oswaal Books Full time

Job Description

We are looking for a highly organized and proactive Executive Assistant. The ideal candidate will be responsible for managing schedules, coordinating meetings, and ensuring smooth communication between departments. This role demands strong organizational skills, attention to detail, and the ability to handle multiple tasks efficiently.

Key Responsibilities (KRAs):

1. Calendar & Meeting Management

- Manage the executives calendar, schedule meetings, and coordinate appointments.
- Prepare meeting agendas, take minutes, and follow up on action items.

2. Communication & Coordination

- Act as the primary point of contact between the executive and internal/external stakeholders.
- Draft and manage emails, reports, and presentations.
- Ensure seamless communication between departments.

3. Project & Task Management

- Assist in planning and executing key marketing and revenue-related initiatives.
- Track and follow up on projects to ensure timely completion.
- Coordinate with cross-functional teams for task alignment.

4. Data & Report Management

- Maintain and organize critical business data and reports.
- Prepare and analyze reports to support decision-making.
- Keep track of performance metrics and key deliverables.

5. Vendor & Stakeholder Coordination

- Coordinate with vendors, partners, and marketing agencies.
- Manage documentation, contracts, and payment follow-ups.

6. Travel & Logistics Management

- Arrange travel, accommodations, and itineraries for the executive.
- Ensure smooth logistical planning for events and conferences.

Experience & Education:

- Bachelors degree in Business Administration, Marketing, or a related field.
- Excellent organizational, multitasking, and communication skills.
- Proficiency in MS Office (Excel, Word, PowerPoint) and project management tools.
- Strong problem-solving and decision-making abilities with discretion in handling confidential information.
- Proactive, detail-oriented, and capable of working independently under pressure.
- Ability to manage multiple priorities while ensuring smooth coordination with stakeholders.

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