Executive Assistant

3 days ago

Agra, India Oswaal Books Full time

Job Description

Job Specification:

We are seeking a highly organized and detail-orientedExecutive Assistantto provide comprehensive support to the leadership team at Oswaal Books & Learning Pvt. Ltd. The ideal candidate will act as a key facilitator, ensuring smooth coordination across departments, handling sensitive information with discretion, and maintaining high-quality administrative standards. This role requires exceptional organizational skills, strong communication abilities, and a proactive approach to problem-solving.

Key Responsibilities and Accountabilities (KRAs):

- Provide executive-level administrative support, including managing calendars, scheduling meetings, and coordinating appointments.
- Act as the primary liaison between executives and internal/external stakeholders.
- Draft, proofread, and manage professional communications, including emails, memos, and reports.
- Prepare agendas, presentations, and meeting minutes for executive meetings.
- Coordinate logistics for meetings, conferences, travel arrangements, and events.
- Assist executives with special projects, ensuring timely completion and adherence to objectives.
- Maintain organized records of critical documents and manage sensitive information with confidentiality.
- Oversee office management tasks, including procurement of supplies, vendor coordination, and maintenance requests.
- Monitor ongoing projects, track progress, and ensure deadlines are met.
- Plan and organize travel itineraries, accommodations, and transportation for executives.
- Support in organizing and executing company events, seminars, and conferences.

Eligibility Criteria:

- Bachelors degree in Business Administration, Communications, or a related field (preferred).
- 5+ years of experience as an executive assistant or in a similar role.
- Strong organizational and time management skills.
- Exceptional written and verbal communication abilities.
- Proficiency in Microsoft Office Suite and other relevant tools.
- High level of discretion and ability to handle sensitive information.
- Ability to multitask and work effectively in a fast-paced environment.

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