Facilities Coordinator

1 week ago

Belgaum, India Vidyashilp University Full time

Position: Executive Assistant- Facilities & Operations Department: Facilities & Operations Reporting to: Head - Facilities & Operations Role Overview The Executive Assistant will provide administrative, coordination, and operational support to the Facilities & Operations department. The role requires strong organisation, communication, and follow-up skills to ensure smooth day-to-day functioning of campus facilities and services. Key Responsibilities 1. Administrative Support - Manage calendars, appointments, and meetings for the Facilities & Operations team. - Prepare reports, presentations, and documentation. - Handle departmental correspondence and maintain accurate records. 2. Facilities Coordination - Assist in daily facility operations including housekeeping, maintenance, transport, and logistics. - Track service requests and ensure timely resolution through vendor follow-up. - Maintain facility checklists, logs, and inspection reports. - Coordinate with internal departments for facility-related needs. 3. Support Staff & Vendor Management - Supervise and coordinate support staff, ensuring adherence to duties and schedules. - Manage vendor coordination, including performance tracking, follow-ups, and service quality. - Support procurement processes, quotations, and invoice coordination with Finance. 4. BBMP & Compliance Activities - Handle BBMP-related tasks, documentation, approvals, and follow-ups. - Ensure compliance with local civic requirements and maintain relevant records. 5. Security & Infrastructure Oversight - Monitor security operations, staffing, and daily security reports. - Support upkeep of building infrastructure, addressing maintenance issues proactively. - Coordinate with technical teams for repairs and preventive maintenance. 6. Garden & Campus Upkeep - Oversee gardening and landscaping activities. - Ensure campus outdoor areas are maintained to required standards. 7. Data, Reporting & Office Operations - Maintain facility-related MIS, dashboards, and reports. - Track budgets, expenses, and operational data. - Oversee inventory of office supplies and equipment. Interested candidates may apply at: Regards, HR Team Vidyashilp University

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