Urgent) Community Ambassador

3 weeks ago

Gurgaon, Haryana, India JLL Full time
Job Description

Work Place Operations

- Review operational SOPs & propose / make changes as part of continuous improvement.
- Cost Reduction Initiatives: Regular reviews of existing operations to identify inefficiencies and implement strategies to reduce costs.
- Purchase Order (PO) Creation: Enable smooth purchasing operations by creating and managing POs.
- Vendor Management: Implement an efficient vendor management system to streamline operations through monthly connects, performance reviews, and KPI scoring.
- Invoice Processing: Make sure all vendor invoices are processed on time in CAAPS.
- Monthly Financial report - Supports in timely closer of accruals, and variance reports.
- SOP Implementation: Guarantee SOPs are followed on-site with diligent tracking and closure of open operational items.
- Auditing: Regular and surprise audits to ensure adherence to SOPs.
- Internal Audits: Ensure Audit Preparations and Participation; Responsible for closing all audit findings.
- Submission of MIS reporting.
- Email Responsiveness: Ensure quick response times to emails, employees concerns, and meeting minute circulation.
- Contract Management: Ensure contracts are well-managed, cost-effective, and renewed timely as required.
- Health & Safety Management: Prioritize a safe working environment and ensure full compliance with statutory regulations on fire, health, and safety standards.
- Green sourcing in the procurement of consumables, etc initiatives.
- Initiatives related to Sustainability to be introduced & share best practices with other colleagues in the workplace.
- Indent Monthly indent/consumption/stock in hand records to be maintained.
- Training & Development: Ensure monthly support Staff Training and development, Ensure TPV Staff onboarding and training; Ensure TPV Fire Safety Training before the Fire Drill.
- Coordination & support in monthly office festivals & events and Guest handling.
- Guest Visit Meeting room readiness, food & travel arrangements including Hotel Bookings.

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