Dispatch Executive

JOB SPECIFICATION -Designation Dispatch ExecutiveExperience 3 5 YearsQualification Any GraduateIndustry He must be from Manufacturing Company should have all experience from dispatch department Mix profiles will not be considered Softskill SAP ERP Software MS officeOverall Responsibility To manageDispatch and Excise Local and Export related work Key job role duties responsibilities Receive Finished Goods Components with QC Clearance from Production shops Stores Offer stored goods to QC check which are lying in warehouse more than One Month Maintain Daily StockStatement Check Finish Goods Component stocks in the system and in-case of shortage of goods inform to PPC QC Production Sale Purchase Ensure Road Permits and other dispatch related documents are available Intimation to customer and Sales PPC regarding the dispatched details like Invoice No Po No Vehical NO Driver No Date Time of Dispatched LR Air Way bill no etcxe2x80xa6 These Documents mail to Customer Sales Team Ensuring confirmation from customer regarding delivery taking acknowledgment copy from customer against each invoice With Sales Co-ordination this is Tracking Ensure arranged Vehical truck container from approved transporter Agency and regularized the same in case of discrepancy Check the vehicle condition material protection cover tying ropes for transport worthy to prevent any damage to the goods during transportation Prepare error-free Invoice and transport documents for indigenous and export sales Handling pre-shipment post-shipment documentation related activities in respect of export clearance and for the incentive claim Hand-over all related transport documents to the driver of the transporter and inform security for verification of goods components loaded as per LR and Invoices Hand-over all related dispatch documents to Accounts Sales for their further actions Making all statutory payment with respect to Excise Tax Service Tax of all the units of PHEPL-Group PCPL Filing of all Excise Returns E R -1 E R -6 E R -4 E R -5 E R -7 Service Tax Return ST-3 Handling correspondence with Central Excise Dept Verification of Returns documents Excise Service Tax of other PHEPL Units PCPL Participate in Sales Tax Service Tax and Excise Audit Maintaining all the records statements documents reports in relation to excise dispatch as per statutory requirement Handling documentation of Labor job material sent recd for job work transactions Prepare Sales Orders for Job Work Preparing reply to show-cause-notices Order-in-originals audit objections making appeals in consultation guidance provided by Excise consultant Monitor the proper storage of Finished Goods Accessories are at specified Location rack bins etc Monitor working condition of Material Handling Storage facilities Take weekly monthly Inventory of Finished Goods Accessories and send report to PPC Sales Purchase and Accounts Weekly Basis Keep record of rejected damaged Finished Goods Accessories Sale Return from the customer and send report to PPC Sales QC Purchase andAccounts Manage and maintain effectiveness of IT and other essential in-store systems Provide Training to Dispatch Excise people to enhance skills knowledge behavior update in latest and forth-coming Rules and Regulations in Excise Service Tax Sales Tax Export Formalities and other Legal requirements in taxation Maintain and follow ISO 9001 procedures work instruction keep updates the related records take corrective and preventive actions on the non-conformities observed and actions taken for continual improvements Follow the Schedule for ISO 9001 Audits corrective actions on the audit observations and non-conformity noted during the audit Overall Responsibility Export of Production time by following export formalities rule regulationsKey job role duties responsibilities -1 Manage the movement of products materials in and or out of the country in accordance with organizational policy and procedure and to comply with relevant local country and international law and process 2 Manage the necessary documentation and online forms for the efficient cost-effective and lawful execution of all export activities like GSP if any other subject to FTP 3 Maintain and share with colleagues as appropriate personal knowledge of all relevantexport law andProcedures Tariffs and duties licenses and restrictions 5 Communicate with export related authorities and customers andsuppliers in all relevant territories and countries as necessary to ensure efficient positiveand lawful relations support and activities 6 Anticipate research and report on future changes in export laws and in relevantlocal territory practices and ensure such knowledge is reflected into the planning of own strategy resources and procedures 7 Plan and implementexport strategy and activities consistent with overall aims and requirements of the organization 9 Liaise with other departments in order to establish and maintain effective and relevantexportactivities and support in relation to the organization s sales design purchasing materials management production and overall operating functions Co-ordination with Sales Dept 10 Adhere to local and externally relevant health and safety laws and policies 11 Monitor record analyze and report on activities trends results and recommendationsrelating to export activities 12 Manage liaise with stock control warehousing and distribution activities influenced by or reliant upon export activities 13 Manage and maintain effective and lawful insurance provisions relating to export activities Subject to trade terms 14 Maintain personal ability in and appropriate use of all relevant ICT Information Communications Technology andother systems within the export function 15 Follow DGFT FTP Procedure Prepare Redemption statement and submit to DGFT for Redemption16 Maintaining export data sheet 17 Maintaining EPCG license data sheet 18 Payment follow-up as per payment terms of exports shipments 19 Submission of Triplicate Bill of exchange to Bank along with supporting documents as a POI for RBI purpose 20 Execute Pre-Shipment Post Shipment documents for Export consignment send original docs to customers 21 Co-ordination with CHA for file of Shipping Bill and Custom passing of documents 22 Instruction for release of B L AWB 23 Co-ordination with Insurance Company for Insurance of the consignment if needed 24 Submitting documents to Banker s for negotiation of documents for payment Against L C or advance through Arrange monitor Pre shipment Inspection procured 25 FIRCissuance from Bank s after received payment from customer 26 Follow up with Bank for upload of BRC on DGFT site 27 Arranging documents for proof of Export and forward to Factory for further submission 28 Handling Duty Drawback 29 Prepare and submit relevant documents in a timely and accurate manner for example shipping schedules letters of credit EPCG documents credit control mechanisms licenses declarations packing routing transport and safety documentation Handling import documents entire procedure30 Investigate plan and implement strategically effective and relevant transport methods which meet optimally the needs of the organization and its suppliers and customers Plan Required logistic arrangement 31 Plan and manage the effective and necessary conversion of weights sizes values and quality standards interpretations between importing and exporting systems and territories 32 Manage language and communications translation issues and activities as necessary to enable effective relations distribution and integration of exported material product equipment within the supply chain of exporter for example Material product specifications handling instructions operating manuals product training etc 33 Daily taking review of Uncompleted completed activities related to Import material with Purchase team take further action Material follow up with vendors material arrangement based on customer priority Urgency 34 Maintain and follow ISO 9001 procedures work instruction keep updates the related records take corrective and preventive actions on the non-conformities observed and actions taken for continual improvements 35 Follow the Schedule for ISO 9001 Audits corrective actions on the audit observations and non-conformity noted during the audit 36 Calculate export landing cost 37 Procuring quotation from various shipping line and finalizing the same for each and every consignment with due approval from CFO 38 Export incentive claim and other export benefit such as EPCG and advance license and bank documentation39 Manage financial and currency processes and transactions in accordance with policy and law and to optimize cost-effectiveness of activities 40 Anticipate research and report on future changes in export laws and duty Tax by Indian Govt relevant country 41 Tracking the shipment custom clearance arranging transport 42 Liaise with other departments in order to establish and maintain effective and relevant export activities and support in relation to sales purchasing and materials management 43 Manage liaise with Export Agencies for shipping documents payment to customs the suppliers and Banks 44 Prepare and submit relevant administration in a timely and accurate manner for example shipping schedules letters of credit EPCG documents credit control mechanisms licenses declarations packing routing transport and safety documentation 45 Assisting the excise team as and when required Competencies1 Knowledge of Transporters2 Negotiation Skills3 Taxation Knowledge4 Knowledge of Transport documentation5 Knowledge of Export Documentation6 Knowledge of systems7 Co-ordination and Communication8 Problem Solving Skills9 ERP