Admin

2 weeks ago

Gurugram Gurugram India Varaha Full time

Job Description

We are seeking a detail-oriented and proactive Manager Administration to oversee and streamline our administrative operations, with a strong focus on travel coordination, inventory management, procurement, and vendor relationships. The ideal candidate will ensure organizational efficiency, cost-effectiveness, and compliance with company policies.

Key Responsibilities

- Travel Management: Plan, book, and manage travel arrangements for employees including flights, accommodation, and transportation. Ensure compliance with internal travel policies and cost-efficiency in bookings.
- Visa Coordination: Oversee the end-to-end visa application process. Ensure all necessary travel documentation is complete and compliant with international regulations for employee travel.
- Inventory Management: Monitor inventory levels, track consumption patterns, and ensure appropriate storage and maintenance. Implement strategies to optimize stock control and reduce wastage.
- Vendor Supplier Coordination: Liaise with suppliers for timely procurement of goods and materials. Negotiate pricing, service terms, and maintain strong supplier relationships to ensure quality and timely delivery.
- Asset Management: Maintain accurate records of company assets including machinery, equipment, and supplies. Ensure proper tagging, servicing, and accountability of all assets.
- Procurement Oversight: Lead the procurement lifecycle vendor selection, evaluation, contract negotiation, and purchase order approvals while ensuring timely delivery and quality assurance.
- Budget Management: Develop and manage budgets related to travel and administrative procurement. Track expenses, identify cost-saving opportunities, and ensure alignment with organizational financial goals.
- Reporting Analysis: Prepare regular reports on travel expenses, inventory usage, and procurement trends. Use data to support strategic decision-making and process improvements.

Qualifications

- Bachelor's degree in Business Administration, Operations, or a related field (Master's preferred).
- Minimum of 35 years of relevant experience in administration, procurement, or facility management.
- Strong negotiation, organizational, and multitasking skills.
- Proficient in MS Office and inventory/travel management software.
- Excellent communication and interpersonal skills.
- Ability to work independently and manage a cross-functional team.

Additional Information

What We Offer

Join a small, ambitious, and international team and enjoy the following benefits:

- Competitive salary and benefits package (ESOP)
- Key role in shaping a fast-growing climate tech startup
- Support for learning & professional development
- A culture of undogmatic, unbureaucratic creativity and collaboration

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