Office Manager

3 weeks ago

India Milliman Full time
Job Description

About Milliman

Independent for over 70 years, Milliman delivers market-leading services and solutions to clients worldwide. Today, we are helping companies take on some of the worlds most critical and complex issues, including retirement funding and healthcare financing, risk management and regulatory compliance, data analytics and business transformation. Through a team of professionals ranging from actuaries to clinicians, technology specialists to plan administrators, we offer unparalleled expertise in employee benefits, investment consulting, healthcare, life insurance, and financial services, and property and casualty insurance.

Job Summary

The Office Manager will organize and coordinate office administration and procedures, in order to ensure organizational effectiveness, efficiency and safety. This role is responsible for developing office communication protocols, streamlining administrative procedures, inventory control, office staff supervision and task delegation.

Key Responsibilities

- Administrative Management:
- Oversee day-to-day office operations and ensure a smooth workflow.
- Manage office supplies, equipment, and maintenance requirements.
- Handle general office correspondence, emails, and phone calls.
- Support teams with meeting coordination and logistics thereto.
- Manage relationships with vendors and service providers. Ensure appropriate work, rates, and timely payments.
- Maintain employee records and assist with payroll and benefits administration.
- Gatekeeper of the resource allocation (e-planning) tool for the India office.
- Ensure appropriate of compliance of timesheet and other reporting requirements.
- Managing leave records of the employees.
- Manage international and domestic travel arrangements for the team, including flight bookings, hotel reservations, and visa processing.

Qualifications

- Proven experience as an Office Manager, Administrative Assistant, or similar role.
- Excellent organizational and multitasking abilities.
- Strong interpersonal and communication skills.
- Familiarity with financial processes and budget management.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and basic accounting software.
- Ability to work independently and collaboratively in a fast-paced environment.
- Attention to detail and problem-solving skills.
- Work experience of around 5+ years in same or similar roles.

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