Admin Manager

2 weeks ago

Mysore, India Publicis Groupe Full time

Job Title: Administrative Manager - Branch Office Location: Bangalore Reporting To: Admin Lead / Branch Head Department: Administration Job Summary: The Administrative Manager will be responsible for ensuring seamless operations and high service standards at the branch. This role involves managing office administration, travel, facilities, events, and vendor coordination, while also supporting central and local functions. The ideal candidate will be proactive, detail-oriented, and capable of managing multiple priorities in a fast-paced and dynamic work environment. Key Responsibilities: 1. Office Administration - Oversee daily administrative activities to maintain an efficient and well-organized workplace. - Manage office upkeep, procurement of supplies, and handling of assets and inventories. - Develop, document, and implement process improvements, policies, and procedures. 2. Travel Management - Coordinate domestic and international travel for employees, ensuring adherence to company policies and budgets. - Arrange flights, accommodations, transportation, and required travel documentation (including visa support). - Maintain and manage travel itineraries and cost tracking. 3. Facilities Management - Supervise the upkeep, safety, and functionality of the office premises. - Engage with vendors and service providers for maintenance, cleaning, security, and technical services. - Ensure compliance with statutory and safety regulations. 4. Budget & Vendor Management - Assist in preparing and managing the admin and facilities budget. - Manage vendor relationships, negotiate contracts for services, and ensure cost-effective solutions. - Review and process invoices and payments in a timely manner. 5. Communication & Coordination - Facilitate clear and effective communication between employees, leadership, and service partners. - Coordinate internal and external meetings, conferences, and collaborations. - Assist with employee onboarding and company-wide announcements/communications. 6. Events & Engagement Management - Organize and manage internal and external events including conferences, client pitches, team lunches/dinners, and offsites. - Plan and execute large-scale events and offsites both in-city and upcountry locations. - Handle logistics and coordination for visits from clients or leadership teams. 7. Team & Central Support - Provide administrative support to all internal teams and assist in cross-team project coordination. - Support the central Admin team with branch-level coordination and implementation of administrative initiatives. - Maintain and manage employee records and office access protocols in coordination with HR. Required Skills & Qualifications: - Bachelor's degree in Administration, Management, or related fields. - 6-8 years of experience in office administration or facilities management in a corporate environment. - Strong organizational and multitasking abilities. - Excellent communication and interpersonal skills. - Proficiency in MS Office and familiarity with admin/HR systems. - Ability to negotiate and manage vendor relationships. - Experience managing travel, events, and office budgets is preferred. Personal Attributes: - High degree of professionalism, integrity, and accountability. - Ability to work independently and as part of a team. - Strong problem-solving and decision-making skills. - Ability to adapt quickly and manage priorities under tight timelines. -

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