Founder's Office

17 hours ago

Mumbai, Maharashtra, India Koffeetech Communications Full time
Job Description

Role Overview

As a Founders Office Associate, youll be the execution partner to the CEO, ensuring strategic plans, proposals, client reviews, and internal deliverables flow smoothly across departments. Youll be deeply embedded in the agencys leadership layer and work cross-functionally across content, design, media, and performance teams to help the founder drive visibility, impact, and growth.

This role is ideal for someone who is organised, proactive, and looking to build a career in business leadership, operations, or marketing strategy.

Key Responsibilities

1. Strategic Planning Support

- Coordinate and consolidate review reports from department heads every week/month
- Identify bottlenecks and delayed projects, and flag them with suggested solutions
- Maintain the Founders strategy board (Notion/Sheet) with clear actionables

2. Proposal & Client Pitch Management

- Own proposal workflow end-to-end: timelines, formatting, approvals
- Coordinate with Brand Strategist, Copy Lead, Design, and BD team to prepare pitch decks
- Ensure standardisation across pitch formats, decks, and costing templates

3. Project & Internal Deliverables Oversight

- Maintain trackers for key internal initiatives (Unscripted, JR content, IPs, etc.)
- Create checklists and follow-ups for pending cross-department deliverables
- Support the founder in internal meetings by preparing summaries and nudging action

4. Calendar & Communication Management

- Prioritise and block important meetings in the Founders calendar
- Draft internal communications on behalf of the Founder if needed
- Organise review huddles with Creative/Design/Content/Client teams

Ideal Candidate Profile

Experience: 24 years in operations, project management, account strategy, or business consulting

Background: Agency, startup, or high-performance business environment preferred

Tools: Google Suite, Notion, ClickUp/Trello, Excel, PowerPoint

Skills: Written & verbal communication, follow-ups, team coordination, structured thinking

Traits: Reliable, proactive, ownership-driven, loves getting things done

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