Administrative Assistant – Talent Acquisition

Overview This is an incredible opportunity to be part of a company that has been at the forefront of AI and high-performance data storage innovation for over two decades DataDirect Networks DDN is a global market leader renowned for powering many of the world s most demanding AI data centers in industries ranging from life sciences and healthcare to financial services autonomous cars Government academia research and manufacturing DDN s A3I solutions are transforming the landscape of AI infrastructure IDCThe real differentiator is DDN I never hesitate to recommend DDN DDN is the de facto name for AI Storage in high performance environments - Marc Hamilton VP Solutions Architecture Engineering NVIDIADDN is the global leader in AI and multi-cloud data management at scale Our cutting-edge data intelligence platform is designed to accelerate AI workloads enabling organizations to extract maximum value from their data With a proven track record of performance reliability and scalability DDN empowers businesses to tackle the most challenging AI and data-intensive workloads with confidence Our success is driven by our unwavering commitment to innovation customer-centricity and a team of passionate professionals who bring their expertise and dedication to every project This is a chance to make a significant impact at a company that is shaping the future of AI and data management Our commitment to innovation customer success and market leadership makes this an exciting and rewarding role for a driven professional looking to make a lasting impact in the world of AI and data storage We are seeking a highly organized and detail-oriented Administrative Assistant to support our Talent Acquisition team In this role you will play a key part in ensuring smooth recruitment operations by managing administrative tasks coordinating interviews and maintaining candidate records This is an excellent opportunity for someone who thrives in a fast-paced environment and is passionate about helping others succeed Key Responsibilities Support the Talent Acquisition team across multiple geographies with administrative tasks throughout the hiring process Coordinate complex interview schedules across multiple time zones for both in-office and remote candidates Maintain accurate candidate records in our Applicant Tracking System iCIMS Post and update job openings across platforms including LinkedIn Naukri and niche tech job boards Maintain recruiting reports and dashboards accurately and timely to track hiring progress and metrics Assist with employer branding efforts including social media recruitment marketing and virtual hiring events Ensure all recruiting-related documentation is accurate organized and compliant Support the broader People Ops team with special projects and initiatives as needed Qualifications BBA MBA in HR degree preferred 12 years of experience in recruiting Coordination Recruiting Administration Proficiency in Microsoft Office Word Excel Outlook familiarity with iCIMS platforms is a plus Excellent organizational and time management skills Strong attention to detail and ability to multitask Professional communication and interpersonal skills Ability to work independently and as part of a collaborative team Preferred Experience supporting technical recruiting or engineering hiring teams Understanding of recruitment workflows and employment practices Bilingual or multilingual skills are a plus DDN DataDirect Networks Inc is an Equal Opportunity Affirmative Action employer All qualified applicants will receive consideration for employment without regard to race color religion gender gender identity gender expression transgender sex stereotyping sexual orientation national origin disability protected Veteran Status or any other characteristic protected by applicable federal state or local law